Executive Site Liaison
2 weeks ago
Site Assistant
Job Description
Site Assistant - Orange, OH
As a Site Assistant, you will provide essential support to various teams including R&D, marketing, service, quality & regulatory, and finance through administrative and coordination tasks.
Your Responsibilities:
- Coordinate and organize meetings, conference calls, video conferences, and related events efficiently.
- Plan and manage departmental meetings, ensuring all logistical aspects are covered.
- Collaborate closely with other assistants, including those supporting executives, to streamline planning processes.
- Handle complex travel arrangements, including itinerary preparation, flight and hotel bookings, transfer arrangements, and meeting confirmations, ensuring smooth logistics throughout.
- Manage general administrative duties for the site, such as purchase order submissions, site events coordination, supply management, financial data entry, and personnel management tasks.
- Minimum of 5 years of experience in a high-level assistant role within a dynamic, international setting.
- Associate's degree required; Bachelor's degree preferred.
- Ability to adapt to varying workloads, multitask, and meet deadlines effectively.
- Highly discreet, organized, and precise; capable of handling sensitive and confidential information.
- Proactive and enthusiastic, with a strong sense of initiative and the ability to prioritize under pressure.
- Excellent communication, organizational, and planning skills.
- Fluent in English with strong verbal and written communication abilities.
- Proficient in managing Outlook calendars.
- Familiarity with various IT systems such as Workday, Concur, and Microsoft Teams.
•Must be able to meet the minimum physical, cognitive, and environmental job requirements with or without accommodation.
Philips is a health technology company dedicated to the belief that every individual matters. We strive to ensure that everyone has access to quality healthcare. Join us in making a difference in the lives of others through your work.
- Explore our business.
- Discover our rich history.
- Learn about our purpose.
- Read about our employee benefits.
Additional Information
US work authorization is required for this position. The company will not consider candidates needing sponsorship for a work-authorized visa.
Relocation benefits will not be provided for this role. Candidates must reside in or be within commuting distance to Orange, Ohio.
This position will remain open for applications until a suitable candidate is found. Philips is an Equal Employment Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.
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