Site Operations Coordinator
2 weeks ago
Site Assistant
Job Description
Site Assistant - Orange, OH
As a Site Assistant, you will provide essential support to the R&D, marketing, service, quality & regulatory, and finance teams through various administrative and coordination tasks.
Your Responsibilities:
- Organize, coordinate, and facilitate meetings, conference calls, video conferences, and other related events.
- Plan and manage departmental meetings, ensuring all logistical aspects are prepared.
- Collaborate effectively with other assistants, including those supporting executives, to streamline planning processes.
- Handle complex travel arrangements, including preparing itineraries, booking flights and accommodations, arranging transfers, and confirming meetings, ensuring efficient management of all logistics during travel.
- Oversee general administrative duties for the site, such as purchase order submissions, site events, supply management, financial reconciliation data entry, and personnel management tasks.
- Minimum of 5 years of proven experience in a high-level assistant role within a dynamic, international setting.
- Possess an associate's degree; a bachelor's degree is preferred.
- Adaptable to fluctuating workloads, capable of multitasking, and meeting deadlines.
- Highly discreet, organized, and precise, with the ability to manage sensitive and confidential information.
- Proactive and enthusiastic, with a willingness to take initiative and prioritize effectively under pressure.
- Strong collaboration, communication, organizational, and planning skills.
- Excellent verbal and written communication abilities in English.
- Proficient in managing Outlook calendars.
- Familiarity with various IT systems, including Workday, Concur, and Microsoft Teams.
•Ability to meet the minimum physical, cognitive, and environmental job requirements with or without accommodation.
Philips is a health technology company dedicated to the belief that every individual matters. We strive to ensure that everyone has access to quality healthcare. Join us in making a difference in the lives of others through meaningful work.
- Explore our business.
- Discover our rich history.
- Learn about our purpose.
- Read about our employee benefits.
Additional Information
US work authorization is required for this position. The company will not consider candidates needing sponsorship for a work-authorized visa.
Relocation benefits will not be provided for this role. Candidates must reside in or be within commuting distance to Orange, Ohio.
This requisition may close earlier if a suitable candidate is found or due to business needs. Philips is an Equal Employment Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.
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