Site Operations Coordinator

2 weeks ago


Chagrin Falls, United States Philips Full time
Job Title
Site Assistant

Job Description

Site Assistant - Orange, OH

As a Site Assistant, you will provide essential support to the R&D, marketing, service, quality & regulatory, and finance teams through various administrative and coordination tasks.

Your Responsibilities:
  • Organize, coordinate, and facilitate meetings, conference calls, video conferences, and other related events.
  • Plan and manage departmental meetings, ensuring all logistical aspects are prepared.
  • Collaborate effectively with other assistants, including those supporting executives, to streamline planning processes.
  • Handle complex travel arrangements, including preparing itineraries, booking flights and accommodations, arranging transfers, and confirming meetings, ensuring efficient management of all logistics during travel.
  • Oversee general administrative duties for the site, such as purchase order submissions, site events, supply management, financial reconciliation data entry, and personnel management tasks.
Ideal Candidate Profile:
  • Minimum of 5 years of proven experience in a high-level assistant role within a dynamic, international setting.
  • Possess an associate's degree; a bachelor's degree is preferred.
  • Adaptable to fluctuating workloads, capable of multitasking, and meeting deadlines.
  • Highly discreet, organized, and precise, with the ability to manage sensitive and confidential information.
  • Proactive and enthusiastic, with a willingness to take initiative and prioritize effectively under pressure.
  • Strong collaboration, communication, organizational, and planning skills.
  • Excellent verbal and written communication abilities in English.
  • Proficient in managing Outlook calendars.
  • Familiarity with various IT systems, including Workday, Concur, and Microsoft Teams.

  • •Ability to meet the minimum physical, cognitive, and environmental job requirements with or without accommodation.
About Philips

Philips is a health technology company dedicated to the belief that every individual matters. We strive to ensure that everyone has access to quality healthcare. Join us in making a difference in the lives of others through meaningful work.
  • Explore our business.
  • Discover our rich history.
  • Learn about our purpose.
  • Read about our employee benefits.
Philips is committed to diversity and inclusion, and we encourage individuals with varied experiences to apply, even if they do not meet all the qualifications listed.

Additional Information

US work authorization is required for this position. The company will not consider candidates needing sponsorship for a work-authorized visa.

Relocation benefits will not be provided for this role. Candidates must reside in or be within commuting distance to Orange, Ohio.

This requisition may close earlier if a suitable candidate is found or due to business needs. Philips is an Equal Employment Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.

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