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Office Administrative Coordinator

2 months ago

Andover, Massachusetts, United States Internal Revenue Service Full time
Position Overview

The Appeals Division is a critical component of our organization, responsible for ensuring compliance with established policies and procedures. This role is essential for maintaining the integrity of our administrative operations.

Key Responsibilities
  • Evaluate and enhance existing office protocols and directives to ensure alignment with organizational policies, providing recommendations for improvements.
  • Facilitate understanding of management perspectives on various operational challenges that do not require extensive technical expertise.
  • Analyze trends impacting administrative functions and propose new or revised procedures to address identified issues.
  • Assist in operational assessments and special initiatives led by management.
  • Collect and compile necessary data and statistics; conduct research on diverse topics; summarize findings and prepare documentation for management use.
  • Establish and maintain effective systems for managing the organization and accessibility of both electronic and physical files, ensuring proper record maintenance and disposition.
  • Safeguard confidential files and prepare sensitive documents, ensuring compliance with confidentiality requirements.
  • Generate regular and ad hoc reports in accordance with established formats and information sources relevant to the program.
Qualifications

To qualify for this position, candidates must possess:

  • Specialized Experience: A minimum of one year of specialized experience equivalent to the GS-06 level in the federal service, including providing comprehensive office support, managing information for management review, and preparing official correspondence.
  • Typing Proficiency: A typing speed of at least 40 words per minute, with proficiency in office automation tools.

Federal experience is not mandatory; relevant experience from public or private sectors is acceptable. Candidates should provide detailed employment history, including dates and hours worked, to ensure full credit for experience.

Education Requirements

For positions requiring educational qualifications, candidates must submit transcripts or equivalent documentation to verify educational credentials from accredited institutions.

Additional Information

This position may be subject to a probationary period. Candidates are expected to have their salaries directed to a financial institution of their choice. The organization may select candidates from this announcement or other sources to fill multiple vacancies.

Telework eligibility is contingent upon meeting IRS requirements, and while telework options may be available, they are not guaranteed.