Awards and Recognition Coordinator

7 days ago

Washington, Washington, D.C., United States Non-Profit Organization Full time
Job Title: Awards and Recognition Coordinator

We are seeking a highly organized and detail-oriented individual to join our team as an Awards and Recognition Coordinator. This is a full-time opportunity for an individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.

Job Overview:

The Awards and Recognition Coordinator will provide day-to-day support for the management of the association's awards, grants, and recognition programs. This includes scheduling and supporting committee meetings, compiling and distributing notifications, agendas, and material, and ensuring that related webpages, the award management system, and the association management system reflect accurate and timely information.

Responsibilities:

  • Oversee the awards/recognition/grants cycles, including submission deadlines, committee review and selection, and marketing and announcements.
  • Serve as staff liaison to our awards, honors, and grants committees and perform duties such as updating committee rosters in our AMS, tracking terms and rotations, ensuring vacancies are filled in a timely manner, and regularly communicating with committee members.
  • Handle all technical logistics of the awards/grants platform (OpenWater), including opening and closing programs, updating templates, and ensuring integration with our AMS.
  • Identify opportunities to streamline and improve processes across the awards, recognition, and grants programs.
  • Develop evaluation materials, judging workbooks, training materials, and best practices for committee members.
  • Update and maintain related web pages and digital assets, including lists and write-ups of winners, calls for nominations/proposals, FAQs, online submission information, and announcements.
  • Prepare relevant reports on nomination pools and awards and recognition recipients as well as yearly reports highlighting funded grant projects.
  • Collaborate across the organization to grow both pools of committee members and pools of applicants/nominees while incorporating diversity, equity, inclusion, and belonging principles across all programs.
  • Serve as first point of contact for nominators, applicants, and recipients to provide direction, coordinate logistics, and answer questions.
  • Create or update certificates and physical awards for award recipients, including ordering, tracking, proofing, and distributing.
  • Process and track payments for award and grant recipients and various vendors.
  • Track and create reports, key updates, and other notable information about award winners and grant recipients to share internally and externally.
  • Serve as the primary contact to award winners for coordination, recognition, and onsite logistics at the awards ceremony at our Annual Convention.
  • Contribute to overall efforts of the membership team, including assisting with shared inboxes and helping with customer service requests.
  • Other duties as assigned.

Qualifications:

  • Bachelor's degree or an equivalent combination of experience and training.
  • 2 to 4 years' experience working with volunteer committees, providing general member or donor support, or serving in an administrative role.
  • Exceptional organization, time management, attention to detail, and written and oral communication skills.
  • Proficiency with Microsoft Office 365 (Teams, SharePoint, Word, Excel, PowerPoint) and comfort learning new technologies.
  • Ability to solve problems and execute independently.
  • Ability to meet deadlines while maintaining high quality and accuracy.
  • Eagerness to collaborate across multiple teams.

Additional Desired Skills:

  • Scientific society/association experience.
  • AMS experience, specifically Impexium.
  • Familiarity with OpenWater or other award-management software.
  • Experience with HTML, WordPress.

Location: Washington, DC

Salary: $55K + Benefits

Company Description: Fast growing organization with a great team, culture and opportunity for career growth

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