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Administrative Operations Coordinator I
2 months ago
Job Type
Full-time
Position Overview
Bizzell Group is a distinguished management and consulting organization dedicated to enhancing lives and fostering positive transformation. We provide award-winning services to a varied clientele, aiming to cultivate healthy, secure, and sustainable communities worldwide. Our multidisciplinary team excels in health solutions, workforce innovation, managed services, and global initiatives. We specialize in program management, research and evaluation, communication and outreach, training and technical assistance, policy analysis, and development.
At Bizzell Group, we are deeply committed to our mission and the individuals we impact positively. Our vision, mission, and objectives reflect our aspiration to create meaningful change in the world. We seek to collaborate with individuals who share our values, and we hope that could be you.
Role Summary
Bizzell Group is in search of an Administrative Operations Coordinator I, responsible for delivering comprehensive administrative assistance to ensure seamless daily functions within the organization. This role includes managing incoming communications, addressing inquiries, and supporting various administrative duties such as organizing documents, scanning, and copying.
Supervisory Responsibilities: None
Key Responsibilities:
- Compose and prepare email memorandums, reports, invoices, and other internal communications.
- Coordinate appointments and maintain the calendar for senior leadership and support teams.
- Establish and manage electronic filing systems.
- Handle incoming calls and inquiries; perform filing, photocopying, binding, scanning, and respond to emails daily; set up virtual conference meetings.
- Act as the point of contact for fingerprinting or PIV card processes, including mailing fingerprints and escorting individuals onsite.
- Review and follow up on hotline inquiries.
- Support the review and follow-up on presentation materials.
- Manage VSR reports within systems such as EDMS and MS Lists.
- Participate in VSR support meetings on a monthly, bi-weekly, and ad hoc basis.
- Proficient in Windows 10, internet research, and data entry.
- Exceptional verbal and written communication abilities.
- Strong interpersonal and customer service skills.
- Outstanding organizational skills and meticulous attention to detail.
- Effective time management skills with a proven track record of meeting deadlines.
- Able to thrive in a fast-paced and occasionally stressful environment.
- Proficient in Microsoft Office Suite, particularly Outlook, Word, and SharePoint.
- Demonstrated ability to produce high-quality work under time constraints.
- Capable of working independently and collaboratively within a team.
- High school diploma or equivalent.
- One (1) to two (2) years of relevant professional experience required.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds occasionally.
Equal Opportunity Employer:
Bizzell Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
