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Executive Support Specialist

2 months ago

Houston, Texas, United States Ultimate Staffing Full time

Job Summary:

Ultimate Staffing is seeking an experienced Executive Assistant to support our team. As an Executive Assistant, you will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities:

  • Calendar Management: Manage complex calendars, scheduling appointments, and making travel arrangements for executives.
  • Administrative Support: Perform critical administrative tasks, including typing, proofreading, editing documents, correspondence, and reports.
  • Marketing Support: Prepare sophisticated marketing presentations using PowerPoint and other programs.
  • Data Gathering: Gather data for key reports and tracking measurements as directed by executives.
  • Filing and Organization: Maintain an efficient paper and electronic filing system for quick information retrieval.
  • Communication: Screen phone calls and visitors, take accurate messages, and ensure timely delivery.
  • Confidentiality: Resolve inquiries independently and handle confidential information with discretion.

Requirements:

  • 10+ years' experience supporting C-Level executives
  • Well-versed in complex calendar management and travel arrangements
  • Solid tenure in current and/or previous positions

What We Offer:

Ultimate Staffing offers a competitive compensation package, including a salary range of $90,000 - $120,000 depending on experience. We are an equal opportunity employer and welcome applications from all qualified candidates.