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Administrative Support Specialist

1 month ago

Pittsburgh PA USA, United States Resources For Human Development Full time
Job Title: Administrative Assistant

Resources For Human Development is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative, technological, and general office support to our program.

Job Summary

The Administrative Assistant will be responsible for assisting in the processing of new hire paperwork, creating and managing employee files, submitting staff payroll data, requesting payment for program vendor bills, and providing initial reconciliation of cash advances and custodial. Additionally, the Administrative Assistant will function as a program representative, answering phones, greeting guests, and assisting staff with program matters.

Responsibilities
  • Assist in the processing of new hire paperwork and other staff-related documents.
  • Create and manage employee files, filing new paperwork as needed.
  • Submit staff payroll data to generate staff payroll checks.
  • Request payment for program vendor bills and order program supplies as needed.
  • Provide initial reconciliation of cash advances and custodial with further review via Accounts Payable department.
  • Function as a program representative, answering phones, greeting guests, and assisting staff with program matters.
  • Conduct basic Medicaid/Medicare Fraud Eligibility Screens if required by program funding source for new hires.
  • Responsible for handling and management of consumer/participant's charts/books/files containing protected health information (HIRST).
  • Maintain and track all staff training requirements, state regs, and compliance, including mandatory physicals.
  • Valenz checks to ensure candidates for hire and existing employees are not on the Medicaid/Medicare exclusion list, depending on program funder requirements.
Requirements
  • A High School Diploma.
  • Three years of experience working as an Administrative Assistant.
  • Strong verbal and written communication skills to assist in the day-to-day program operations.
  • Excellent organizational skills.
  • Working knowledge of Microsoft Products and Applications.
  • Valid driver's license and personal vehicle.
Working Conditions

The Administrative Assistant will work in a fast-paced open office environment, requiring a self-starter with the ability to function independently and work in a collaborative team environment.

Physical Requirements
  • Light: exerting up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects.