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Office Operations Manager and Executive Assistant
2 months ago
Position Overview
We are seeking a dedicated Administrative Executive and Office Coordinator. In this capacity, you will deliver extensive administrative assistance to our leadership team while managing the schedules of two additional executives and overseeing the daily functions of our office. This dynamic role demands a proactive and meticulous individual with exceptional organizational, communication, interpersonal, and problem-solving abilities.
Key Responsibilities
- Oversee executive schedules, including arranging meetings, coordinating travel logistics, and managing both personal and professional appointments.
- Facilitate and support meetings by preparing agendas, documenting minutes, and following up on action items.
- Ensure the office environment is well-stocked, organized, and inviting for both employees and visitors.
- Manage relationships with external vendors, including cleaning services.
- Act as the primary liaison for both internal and external stakeholders.
- Coordinate and manage internal and external meetings, including booking conference rooms, arranging catering, and preparing necessary materials.
- Assist with special projects and initiatives as directed by the executive team, ensuring timely completion.
- Promote a positive and collaborative workplace by fostering strong relationships with colleagues and stakeholders.
- Maintain confidentiality and handle sensitive information with professionalism.
- Support the planning and execution of company events and team-building activities as needed.
Qualifications
- 3 - 5 years of relevant experience, including support for multiple executives.
- Proficient in arranging complex travel and navigating different time zones, with experience in executive support and office management.
- Familiarity with Google Suite, Slack, and Notion is advantageous but not mandatory.
- A proactive approach, strong organizational skills, resilience in changing environments, attention to detail, and the ability to manage multiple priorities effectively.
Compensation and Benefits
Linktree is committed to offering a competitive compensation package. The anticipated cash compensation for this role is targeted between $85,000 and $118,000. Final offer amounts will be determined based on various factors, including candidate expertise and the scope of the role.
Work Environment
We are a diverse global team that provides a flexible and family-friendly work environment. We encourage a variety of personal circumstances to be part of our work culture. Our team operates either fully remotely or with a hybrid approach.
Support for Your Growth
Our benefits are designed to support the whole person and their unique contributions. We offer:
- An annual wellbeing allowance for fitness memberships, development courses, childcare, and more.
- Comprehensive coverage for medical, dental, vision, disability, and life insurance.
- Employer contributions towards retirement plans.
- Generous time off for vacations, holidays, parental leave, and volunteer opportunities.
- Employee Stock Option Program to share in the company's success.
Our Mission
At Linktree, we empower individuals to curate, grow, and monetize their digital presence. We are committed to fostering a diverse and inclusive environment where every team member feels a sense of belonging. We welcome all individuals regardless of their background and strive to create an equitable workplace.
