Administrative Operations and Procurement Manager

2 days ago


Wilmington, North Carolina, United States Dartmouth College Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Operations and Procurement Manager to join our team at Dartmouth College. The successful candidate will play a pivotal role in optimizing contract and vendor management systems, ensuring efficiency and accuracy in financial transactions.

Key Responsibilities
  • Oversee and manage all entries within Payment Works and Agiloft, ensuring data accuracy and system efficiency.
  • Collaborate with the Assistant Director (AD) to design and implement training materials and operating procedures for Accounts Payable (AP) and Procurement.
  • Communicate updates and changes to the Procurement team, ensuring adherence to Service Level Agreements (SLAs) and providing proactive support.
  • Partner with the AD to manage and process relief payments for pre-itemized items, ensuring accurate financial transactions.
  • Collaborate with Off-Campus Programs, reviewing and finalizing reports before submission to the Guarini Institute.
  • Monitor OCP bank accounts, address policy inquiries, and ensure compliance.
  • Respond to and resolve external process and procedure questions, providing clear communication and problem-solving.
Requirements
  • Bachelor's degree with 5+ years of progressively responsible experience in procurement, business, finance, or a related field.
  • Exceptional attention to detail and accuracy.
  • Experience with financial management systems, preferably in a higher education setting.
  • Strong computer skills and proficiency with relevant software, including Microsoft Suite.
  • Proven ability to prioritize tasks, manage time effectively, and work under tight deadlines.
  • Ability to work both collaboratively within a team and independently.
  • Knowledge of financial policies, regulations, and best practices in procurement.
What We Offer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status.

Applications by members of all underrepresented groups are encouraged.



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