File Clerk

24 hours ago


Springfield, Illinois, United States Hennessy & Roach, P.C. Full time
Job Title: File Clerk

Hennessy & Roach, P.C. is seeking a detail-oriented File Clerk to join our team in Springfield, IL. As a File Clerk, you will be responsible for maintaining accurate and up-to-date filing systems, organizing records, and performing various administrative tasks.

Key Responsibilities:
  • Maintain a filing system and organize records, including letters, legal documents, case files, correspondence, invoices, and memoranda.
  • Locate and retrieve requested files in a timely manner.
  • Prepare legal document indices, file folders, and labels.
  • Assist attorneys with filing of Circuit Court and Appellate briefs and motions.
  • Deliver documents to the MO Division of Workers Compensation and other venues as needed.
  • Keep cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into file database and case management software.
  • Prepare docket call/status call emails.
  • Prepare subpoenas.
  • Closing files.
  • Maintain records attendant to court proceedings.
  • Save emails in Time Matters document management software for each attorney.
  • Maintain daily calendar and computer files.
  • Ensure tasks are completed timely and properly documented.
Requirements:
  • High school diploma or GED (or equivalent) required; Associates or Bachelor's degree a plus.
  • 0-2 years of experience supporting a legal office or working in the legal industry preferred.
  • Working knowledge of court rules and procedures preferred.
  • Microsoft Word and Excel experience required, PowerPoint experience a plus.
  • Outstanding organizational, interpersonal, and administrative skills.
  • Excellent attention to detail with the ability to multi-task.
  • Excellent communication and proofreading skills.
  • Must be self-motivated and able to meet deadlines under pressure.
  • Must have the ability to work as part of a team, as well as to work independently.
  • Organization, Planning, Attention to Detail, and Dependability.
  • Firm and Client Confidentiality required.
Benefits:
  • Medical, Dental, Vision, Flex Spending Account (FSA), Health Spending Account (HSA), Short Term & Long Term Disability, Life Insurance, Critical Illness & Accident Insurance, Employee Assistance Program (EAP) and 401(k)/Roth retirement plan with company match.

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