File Clerk Part-Time Position

3 days ago

Springfield, Illinois, United States Hennessy & Roach, P.C. Full time
Job Description

Hennessy & Roach, P.C. is seeking a detail-oriented and organized File Clerk to join our team in our Springfield, IL office. As a File Clerk, you will be responsible for maintaining a filing system, organizing records, and ensuring that all files are up-to-date.

Key Responsibilities:
  • Maintain a filing system and organize records, including letters, legal documents, case files, correspondence, invoices, and memoranda.
  • Locate and retrieve requested files, prepare legal document indices, file folders, and labels.
  • Keep files up-to-date and perform other clerical duties, such as handling mail, faxing, using a copy machine, and maintaining a calendar.
  • Assist attorneys with filing of Circuit Court and Appellate briefs and motions.
  • Deliver documents to the MO Division of Workers Compensation and other venues as needed.
  • Monitor calendars, meet deadlines, document actions, and input information into file database and case management software.
  • Prepare docket call/status call emails and subpoenas.
  • Closing files and maintaining records attendant to court proceedings.
  • Saving emails in Time Matters document management software for each attorney.
  • Maintain daily calendar and computer files.
  • Ensure tasks are completed timely and properly documented.
Requirements:
  • High school diploma or GED (or equivalent) required; Associates or Bachelor's degree a plus.
  • 0-2 years of experience supporting a legal office or working in the legal industry preferred.
  • Working knowledge of court rules and procedures preferred.
  • Microsoft Word and Excel experience required, PowerPoint experience a plus.
  • Outstanding organizational, interpersonal, and administrative skills.
  • Excellent attention to detail with the ability to multi-task.
  • Excellent communication and proofreading skills.
  • Must be self-motivated and able to meet deadlines under pressure.
  • Must have the ability to work as part of a team, as well as to work independently.
Benefits:

Hennessy & Roach, P.C. offers a comprehensive benefits package, including medical, dental, vision, flex spending account (FSA), health spending account (HSA), short-term and long-term disability, life insurance, critical illness and accident insurance, employee assistance program (EAP), and 401(k)/Roth retirement plan with company match.

All your information will be kept confidential according to EEO guidelines.

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