Departmental Assistant

6 days ago


Morgantown, West Virginia, United States WVU Medicine Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at WVU Medicine. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our office and contributing to the overall success of our organization.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to department staff, including coordinating activities, preparing correspondence, and maintaining accurate records.
  • Financial Management: Reconcile monthly budgets, update cost center budget tallies, and process invoices and expense reports.
  • Policy and Procedure Updates: Update policies and procedures annually, ensuring compliance with organizational standards.
  • Employee Support: Provide support to employees with forms and information updates, ensuring timely and accurate communication.
  • Scheduling and Coordination: Schedule conference rooms, meetings, and appointments, and coordinate travel arrangements.
  • Payroll and Leave Reports: Coordinate payroll and leave reports for department staff, ensuring accurate and timely processing.
Requirements
  • Education: High school diploma or equivalent.
  • Experience: Two years of additional training or related experience, or one year of secretarial training may substitute for experience.
  • Skills: Ability to type at least 35 wpm, understanding of Microsoft Office Products, Excel, and other systems.
Working Environment

The work environment is a standard office setting, requiring the ability to sit for long periods of time and lift up to 10-15 pounds.

Additional Information

This is a non-exempt position, and the scheduled weekly hours are 20. WVU Medicine is an equal opportunity employer, committed to diversity and inclusion.



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