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Office Administrator

2 months ago

Oakland, California, United States Spanish Speaking Unity Council Full time
Job Summary

The Unity Council is seeking a highly organized and detail-oriented Office Administrator to join our team. As the first point of contact for internal office and facilities-related inquiries, this role is responsible for maintaining a professional and welcoming environment for guests, interviewees, and organization stakeholders.

Key Responsibilities
  • Manage the reception area, ensuring effective and professional communication etiquette both internally and externally.
  • Assist with implementing and enforcing overall Main Office staff operating procedures.
  • Maintain and regularly update the Staff Directory, organization-wide email lists, and manage phone line tracking and assignment.
  • Coordinate the maintenance and alteration of office areas and equipment, layout, arrangement, and housekeeping of office facilities.
  • Process orders for office supplies, office equipment, etc. in accordance with company purchasing policies, green policy, and budgetary restrictions.
  • Bookkeeping for purchases made for general main office operations.
  • Maintain general office cleanliness and presentation.
  • Maintain upkeep of kitchen, including stocking of supplies and cleanliness.
  • Responsible for the maintenance and upkeep of office equipment, including copier, fax machine, etc.
  • Process mail items (USPS, Fedex) and distribute mail.
  • Support the HR department in the onboarding process for new hires and assist with offboarding procedures.
  • Set up laptop equipment, food purchases, and other supplies as needed for meetings.
  • Collaborate and oversee Main Office Interns if assigned.
Requirements
  • High school diploma; BS/BA in office administration or relevant field is preferred.
  • Proven experience as an Administrative Assistant or Office Administrator.
  • Knowledge of office administrator responsibilities, systems, and procedures.
  • Proficiency in MS Office (Excel, Outlook, Word) and SharePoint.
  • Effective and consistent communicator; written and verbal modes of communication.
  • Demonstrated Bilingualism: English & Spanish.
  • Ability to work independently.
  • Ability to multi-task and prioritize work.
  • Attention to detail, problem-solving skills, and excellent communication skills.
  • Customer service oriented.
  • Strong organizational and planning skills in a fast-paced environment.
About The Unity Council

The Unity Council is a non-profit Social Equity Development Corporation with a 60-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.

We foster a joyful workplace and offer opportunities for professional development and growth. Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals.

We are an Equal Opportunity Employer and encourage women, people of color, and people with disabilities to apply.