Center for Accelerated Mass Spectrometry Program Administrator
2 weeks ago
We are seeking a highly skilled and organized Program Administrator to join our team at the Center for Accelerated Mass Spectrometry. As a key member of our team, you will be responsible for providing administrative support to our program, ensuring the smooth operation of our daily activities.
Key Responsibilities- Represent management and serve as a resource in daily routine matters, providing guidance and support to team members as needed.
- Manage complex calendars, scheduling priorities, and coordinating meetings and reviews with multiple attendees.
- Participate in planning, decision-making, development, and implementation of administrative and operational processes.
- Coordinate internal visits, arrange domestic and foreign travel, and manage itineraries.
- Compose administrative materials and correspondence of a sensitive nature for signature.
- Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness.
- Establish and maintain databases, spreadsheets, and tracking/filing systems.
- Gather information from various sources, compile data, and prepare complex reports and presentations with short turnaround.
- Provide training and mentoring to others as needed.
- Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
- Experience leading administrative projects effectively and ability to understand, interpret, and apply operational-related policies and procedures.
- Strong administrative knowledge and experience, including accurate keyboarding, editing, grammar, and proofreading skills.
- Effective organizational skills, attention to detail, accuracy, and follow-through in business, operational, and organizational activities.
- Experience working independently in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory.
- Effective analytical, problem-solving, and decision-making skills necessary to independently advise, resolve, recommend, and approve appropriate actions to implement administrative solutions.
- Experience arranging domestic and/or foreign travel and the travel approval process.
- Advanced experience compiling, tracking, monitoring, resolving, and reporting data and results with advanced organizational and multi-tasking skills.
- Advanced customer service skills and advanced written and verbal communication skills to interact effectively with all levels of personnel in a scientific environment.
- Understanding of basic principles of personnel administration, policies, and procedures, and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
- Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
- Knowledge of the Physical and Life Sciences Directorate.
- Familiarity with foreign national policies and procedures.
- Experience with internal programs, such as Microsoft Suite, LEAP, LAPIS, TIME, VTS, FTS, and Smart Recruiters.
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Livermore, California, United States Lawrence Livermore National Laboratory Full timeAbout the RoleWe are seeking a highly skilled and organized Program Administrator to join our team at the Center for Accelerated Mass Spectrometry (CAMS) at Lawrence Livermore National Laboratory (LLNL). As a key member of our team, you will provide administrative support to our program, ensuring the smooth operation of our daily activities.Key...
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Livermore, California, United States Lawrence Livermore National Laboratory Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Administrator to join our team at the Center for Accelerated Mass Spectrometry. As a key member of our administrative staff, you will provide critical support to our program leaders and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesRepresent management...
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Livermore, California, United States Lawrence Livermore National Laboratory Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Program Administrator to join our team at the Center for Accelerated Mass Spectrometry. As a key member of our administrative staff, you will provide critical support to our program leaders and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesRepresent...
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