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Tuition Assistance Program Administrator
2 months ago
Job Summary
We are seeking a highly skilled and experienced Employee Tuition Assistance Program Coordinator to join our team at Lawrence Livermore National Laboratory. As a key member of our Benefits & Compensation organization, you will play a critical role in supporting the educational needs of our organization.
Key Responsibilities
- Represent management in daily matters, gathering, clarifying, and disseminating information, and coordinating activities.
- Coordinate, select, and compile data from multiple sources for complex reports and presentations.
- Generate correspondence on your own initiative and compose correspondence for management signature, which may be sensitive in nature.
- Work in the ETAP database (EASy), approving documents, sending documents for payment, and preparing invoices for students who do not meet the requirements.
- Plan, organize, and coordinate yearly academic information sessions, college Lunch & Learns, college fairs, the Annual Recognition Program, and other types of conferences/meetings, including coordination of external visits (University/College personnel), preparation of agenda, badging, and information dissemination.
- Support the Student Policy Committee by securing twice-yearly meetings, preparing agendas, maintaining an active roster, and other document filing and sending.
- Prepare, distribute, and manage yearly graduate student surveys and assist with the yearly student/directorate/financial Workforce Report.
- Identify and make recommendations for process improvements.
- Maintain the ETAP website and coordinate program advertising on internal websites.
- Perform other duties as assigned.
Qualifications
- Advanced administrative knowledge and experience, including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
- Advanced organizational skills, attention to detail, accuracy, and follow-through.
- Experience working under minimal supervision, in a multitasking environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Demonstrated advanced communication and interpersonal skills necessary to clearly articulate ideas, interact effectively with a diverse workforce, and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
- Demonstrated comprehension, problem-solving, and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
- Demonstrated ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business-sensitive and/or classified information, as well as personnel interactions.
- Advanced computer skills and experience with Microsoft Office Suite and database and calendaring software, and the ability to learn new software quickly.
Why Lawrence Livermore National Laboratory?
- We are an equal opportunity employer committed to providing a work environment free of discrimination and harassment.
- We offer a hybrid schedule, blending in-person and virtual presence, with the flexibility to work from home one or more days per week.
- We provide a comprehensive benefits package, including a 401(k) plan, education reimbursement program, and flexible schedules.
- We are a leader in innovation and scientific discovery, with a strong commitment to diversity, equity, and inclusion.
Security Clearance
No security clearance is required for this position. However, if your assignment is longer than 179 days cumulatively within a calendar year, you must undergo the Personal Identity Verification process.
Pre-Employment Drug Test
External applicants selected for this position must pass a post-offer, pre-employment drug test.
