Center for Accelerated Mass Spectrometry Program Administrator
6 days ago
We are seeking a highly skilled and organized Program Administrator to join our team at the Center for Accelerated Mass Spectrometry (CAMS) at Lawrence Livermore National Laboratory (LLNL). As a key member of our team, you will provide administrative support to our program, ensuring the smooth operation of our daily activities.
Key Responsibilities- Represent management and serve as a resource in daily routine matters, providing guidance on organizational policies and procedures.
- Manage complex calendars, scheduling priorities, and coordinating meetings with multiple attendees.
- Participate in planning, decision-making, and implementation of administrative processes.
- Coordinate internal visits, arrange domestic and foreign travel, and compose administrative materials for signature.
- Research, analyze, and establish internal administrative procedures to enhance efficiency and effectiveness.
- Establish and maintain databases, spreadsheets, and tracking systems.
- Provide training and mentoring to others as needed.
- Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
- Experience leading administrative projects and understanding operational policies and procedures.
- Strong administrative knowledge, including accurate keyboarding, editing, grammar, and proofreading skills.
- Effective organizational skills, attention to detail, accuracy, and follow-through in business, operational, and organizational activities.
- Experience working independently in a fast-paced environment with rapidly changing priorities and deadlines.
- Effective communication and interpersonal skills to interact with a diverse workforce and represent the organization with all levels of management.
- Experience arranging domestic and foreign travel and the travel approval process.
- Advanced experience compiling, tracking, monitoring, resolving, and reporting data and results.
- Advanced customer service skills and written and verbal communication skills to interact effectively with all levels of personnel.
- Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
- Knowledge of the Physical and Life Sciences Directorate.
- Familiarity with foreign national policies and procedures.
- Experience with internal programs, such as Microsoft Suite, LEAP, LAPIS, TIME, VTS, FTS, and Smart Recruiters.
At Lawrence Livermore National Laboratory, we offer a dynamic and inclusive work environment, with opportunities for professional growth and development. We are committed to diversity, equity, and inclusion, and we strive to create a workplace that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives.
We offer a comprehensive benefits package, including flexible work arrangements, education reimbursement, and a range of employee benefits. If you are a motivated and organized individual who is passionate about administrative work, we encourage you to apply for this exciting opportunity.
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Livermore, California, United States Lawrence Livermore National Laboratory Full timeJob SummaryWe are seeking a highly skilled and organized Program Administrator to join our team at the Center for Accelerated Mass Spectrometry. As a key member of our team, you will be responsible for providing administrative support to our program, ensuring the smooth operation of our daily activities.Key ResponsibilitiesRepresent management and serve as a...
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Livermore, California, United States Lawrence Livermore National Laboratory Full timeJob SummaryWe are seeking a highly organized and detail-oriented Program Administrator to join our team at the Center for Accelerated Mass Spectrometry. As a key member of our administrative staff, you will provide critical support to our program leaders and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesRepresent management...
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Livermore, California, United States Lawrence Livermore National Laboratory Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Program Administrator to join our team at the Center for Accelerated Mass Spectrometry. As a key member of our administrative staff, you will provide critical support to our program leaders and teams, ensuring the smooth operation of our daily activities.Key ResponsibilitiesRepresent...
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