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Administrative Assistant II

2 months ago

Richmond, Virginia, United States Texas Department of Aging & Disability Services Full time
Job Summary:

The Unit Clerk plays a vital role in the Texas Department of Aging & Disability Services, working under the direct supervision of the Unit Director. This position requires occasional flexibility in work hours to meet the needs of the unit. The successful candidate will work harmoniously with peers, unit staff, and other facility staff at all times.

Key Responsibilities:
  • Maintain accurate and up-to-date client records in accordance with ICF/MR requirements and regulations.
  • Compute and maintain unit staffing ratios for use by administration and outside agencies as needed.
  • Ensure timely filing of reports and forms in client records and virtual client folders.
  • Perform receptionist duties, including typing for professional staff.
Essential Job Functions:
  • Attend work on a regular and predictable schedule in accordance with agency leave policy.
  • File reports and forms in client records and virtual client folders to ensure availability of pertinent information.
  • Thin client records per facility retention schedule to maintain charts in good condition.
  • Calculate and maintain unit staffing ratios for use by administration and outside agencies.
  • Inform supervisor of receipt of monthly assessment data and filing data from designated unit and facility staff.
  • Enter monthly assessment data in facility databases to track facility compliance with internal and external audits.
  • Perform other tasks as assigned to maintain client records according to ICF/MR requirements and regulations.
Knowledge, Skills, and Abilities:
  • Experience in office or related clerical work.
  • Ability to type thirty-five to forty words per minute.
  • Working knowledge of routine office practices and procedures.
  • Working knowledge of business English, spelling, punctuation, and math.
  • Skills in operating standard office machines.
  • Ability to organize materials and activities.
  • Ability to deal with the public and co-workers in a pleasant and effective manner.
  • Experience in working with computers.
  • Ability to understand and carry out moderately complex oral and written instructions.