Administrative Assistant II
1 week ago
We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services.
As an Administrative Assistant II, you will be responsible for providing administrative support to our unit, including filing and maintaining client records, computing staffing ratios, and maintaining virtual client folders.
Key Responsibilities:
File and maintain client records according to ICF/MR requirements and regulations.
Compute ICF/MR staffing ratios.
Maintain assigned unit's virtual client folders up to date.
Provide typing and receptionist duties as needed.
Serve as a back-up unit clerk to sister unit.
Essential Job Functions:
Attend work on a regular and predictable schedule in accordance with agency leave policy.
Perform other duties as assigned.
File reports in Virtual Client Folders to ensure the availability of pertinent information for use by facility staff (15%).
File reports and forms in client records to ensure the availability of pertinent information for use by facility staff (15%).
Thin client records per facility retention schedule in order to maintain the charts in good condition (15%).
Calculate and maintain unit staffing ratios for use by administration and outside agencies as needed (10%).
Inform supervisor of the receipt of monthly assessment data and monthly filing data from designated unit and facility staff (10%).
Enter monthly assessment data in facility databases in order to track facility compliance with applicable internal and external audits (15%).
Perform other tasks as assigned to maintain client records according to ICF/MR requirements and regulations (20%).
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations Plan (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge, Skills, and Abilities:
Individual should have experience in office or related clerical work.
Must be able to type thirty-five to forty words per minute.
Working knowledge of routine office practices and procedures.
Working knowledge of business English, Spelling, Punctuation, Math.
Skills in operating standard office machines;
Ability to organize materials and activities;
Ability to deal with the public and co-workers in a pleasant, effective manner;
Experience in working with computers;
Ability to understand and carry out moderately complex oral and written instructions.
If you are a detail-oriented and organized individual with experience in office or related clerical work, we encourage you to apply for this exciting opportunity to join our team at the Texas Department of Aging & Disability Services.
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