Highly Organized Administrative Assistant for Cornell University

6 days ago

Ithaca, New York, United States Cornell University Full time

Cornell University is a world-renowned institution of higher education, and we are seeking a highly organized administrative assistant to join our team.

About the Opportunity

We are looking for a detail-oriented and customer-focused individual to provide essential administrative support to our Executive Director. This role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities under tight deadlines.

Key Responsibilities:

  • Serve as the primary contact for our office, welcoming visitors and managing the main phone line.
  • Distribute incoming mail, order office supplies, coordinate equipment maintenance with vendors, and assist in event logistics, such as tradeshow shipments and preparation of gift packages.
  • Manage scheduling and meeting logistics for the Executive Director, acting as a liaison for appointments with Cornell's senior administrative staff, Deans, and various campus entities, as well as external stakeholders like alumni, inventors, and faculty.
  • Arrange domestic and international travel for the Executive Director, preparing detailed travel itineraries, and handling complex expense reimbursements.
  • Provide support to all CTL directors (there are 5 of them) in creating and submitting their Concur Expense Reports.
  • Provide support for scheduling multi-party meetings on campus or with external partners, assisting Directors across the Life Sciences, Physical Sciences, IP, Finance, and Technology & Ventures Initiatives & Engagement groups.

Required Skills and Qualifications:

  • Hold an Associate's Degree and 2-4 years of experience or equivalent combination of education and experience required.
  • Demonstrate professionalism, organizational skills, excellent written and oral communication skills, and the ability to thoughtfully balance conflicting priorities.
  • Have a positive service-oriented attitude and sound judgment while working with a broad and diverse range of constituents.
  • Be willing to learn new things, as well as the aptitude to adapt both quickly and easily under pressure.
  • Work well as a team-player, be detail-oriented, well organized, and flexible.
  • Be able to work in a multi-task environment and have a creative mind with an ability to make improvements and problem solve.
  • Maintain confidentiality and handle all conversations/interactions with the utmost professionalism and a high level of customer service in addition to answering questions and directing inquiries to proper individuals in office when necessary.
  • Stay calm, composed, and professional under pressure.
  • Be proficient in a variety of computer-based software programs and systems (Outlook, PowerPoint, Excel, and Word).

Benefits:

  • This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week.
  • This position is based in Ithaca, New York. Employees who work remotely may receive multiple W-2 Forms depending on their work location.
  • Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
  • Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.
  • We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.

Salary: $25.52 - $29.66 per hour.

Language: English.

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