Office Manager

4 days ago

Gresham, Oregon, United States Prestige Care Inc Full time
Job Title: Office Manager

We are seeking a highly organized and detail-oriented Office Manager to join our team at Prestige Care Inc. As an Office Manager, you will be responsible for the overall operations of the business office, including accounts receivable, accounts payable, and payroll.

Key Responsibilities:
  • Manage business office systems, including completion of daily, weekly, and monthly tasks and non-negotiables.
  • Maintain accurate and up-to-date records of business office functions, including accounts receivable, accounts payable, move-ins, and census numbers.
  • Perform routine billing processes, ensuring billing is set up, billed, and collected in a timely and accurate manner.
  • Manage collections of all receivables according to Prestige procedures and document efforts within the billing system.
  • Assist with the move-in process for residents, verifying payer source and completion of move-in paperwork.
  • Complete month-end close within designated timeframe, participate in monthly A/R review, and complete necessary reports as required.
  • Manage petty cash and resident trust accounts, ensuring accounts are balanced and up-to-date according to state regulations and Prestige policy.
  • Maintain personnel and resident files in accordance with all applicable laws, regulations, and Prestige policy and procedure.
  • Assist in the new hire process, including posting requisitions, reviewing applicant tracking system, scheduling and conducting interviews, extending offers, completing new hire paperwork, tracking credentials, and onboarding process.
  • Responsible for payroll duties, including assigning employee numbers, reviewing time clock entries, collecting time clock edits, entering data into the payroll system, processing PTO/Sick Time, tracking attendance, and running reports.
Requirements:
  • Associate Degree or equivalent knowledge and skills obtained through a combination of education, training, and experience.
  • Two years' experience working in business office, including managing accounts receivable, or ability to demonstrate equivalent knowledge and skills.
  • Proficient with Microsoft Excel and experience using accounting software.
  • Experience billing in an assisted living or senior living environment preferred.
What We Offer:

Prestige Care Inc. is a family-owned and operated organization with over 75 skilled nursing and post-acute care centers, as well as assisted living and memory care communities in 8 Western states. We offer a collaborative, team-oriented environment where your work truly matters at the end of every day.

We are committed to a diverse and inclusive workforce that represents all of us, coming from different experiences, cultures, backgrounds, and viewpoints. Inclusion is the way we treat one another and how we celebrate what makes us different.

Prestige Care Inc. is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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