Proposal Response Specialist

2 weeks ago


Clearwater, Florida, United States SOFT COMPUTER CONSULTANTS Full time
Job Overview

The Proposal Response Specialist plays a crucial role in delivering technical solutions to Requests for Information (RFI) and Requests for Proposal (RFP) concerning SOFT COMPUTER CONSULTANTS' licensed offerings. This position collaborates closely with various departments including Legal, Sales Support, Telemarketing, Regional Sales, Product Management, and Program Management.

Key Responsibilities:

  • Manage all necessary actions to effectively handle an RFI/RFP, which includes creating a TMS Task, logging the RFP/RFI in the workload SmartSheet, and conducting an initial review of the documents to identify specific requirements and assign suitable responders.
  • Facilitate the posting of response documents on MS Teams for coordination and collaboration, ensuring all necessary responders are informed about the document locations and deadlines.
  • Collaborate with the Sales Department to identify the licensed software being proposed and ensure the generation of a cost proposal.
  • When time allows, assist in drafting responses by incorporating standard text from the library into the response documents on MS Teams, identifying required attachments, and noting configuration-dependent functionalities.
  • Conduct a primary review of response documents, ensuring accuracy in spelling, grammar, correctly labeled attachments, and completeness of text responses.
  • Assist with desktop publishing to ensure compliance with RFP/RFI instructions.
  • Provide timely and professional communication to executive levels regarding RFP conditions and scenarios as necessary.
  • Support the ongoing updates of the RFP library.

Educational Qualifications:

A Bachelor's degree in Medical Technology, Clinical Sciences, or a related field is required; relevant experience may be considered in lieu of a degree.

Experience Requirements:

A minimum of 2 years of experience in RFP management, technical writing, or a related field is essential. Familiarity with SOFT COMPUTER CONSULTANTS systems or clinical laboratory experience is advantageous. Proficiency in Microsoft Office Suite and Adobe Acrobat Pro is required, along with the ability to quickly learn internal systems and applications.

Essential Skills:

  • Exceptional organizational abilities
  • Capability to work collaboratively or independently
  • Strong interpersonal communication skills
  • Effective stress management techniques
  • Excellent time management skills
  • Proficient written and verbal communication skills in English
  • Adaptable work ethic to meet deadlines
  • Typing speed of at least 30 words per minute


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