Immigration Administrative Assistant

2 weeks ago

Raleigh North Carolina, United States Ogletree Deakins Full time

Position Overview:


Join us in facilitating the journey of immigrants as they pursue their aspirations. This role presents a unique chance to advance your career with one of the premier law firms in the United States.

Ogletree Deakins is a global law firm with a robust presence across North America and Europe.

Our firm boasts one of the most extensive business immigration practices in the country, comprising a team of skilled immigration attorneys and paralegals dedicated to assisting both domestic and international corporations in navigating the complexities of employee transfers.


We are currently seeking an Immigration Administrative Assistant to become a vital part of our dynamic business immigration team in our Raleigh office. The selected candidate will undertake a range of responsibilities to ensure the efficient management of immigration cases from initiation to resolution, adhering to our established policies, procedures, and quality benchmarks.


We pride ourselves on fostering a collaborative, engaging, and growth-oriented workplace, equipped with cutting-edge technology, tailored resources, and ongoing professional development opportunities.


Key Responsibilities:
Successful candidates will be expected to perform the following tasks:

Mail Management:
• Receive, stamp, sort, and distribute incoming mail.
• Digitally archive all immigration receipts, approvals, rejections, and certificates.
• Ensure all office machines, including printers and copiers, are stocked with paper daily.
• Replace toner cartridges in printers and copiers as necessary.
• Monitor unclaimed print jobs to maintain confidentiality and deliver them to the correct individual.
• Receive and log packages and vendor deliveries.
• Maintain an inventory of mailroom supplies.
• Oversee kitchen supplies and cleanliness.
• Assist the Support Services Coordinator with the relocation of office equipment as required.
• Perform additional duties as assigned.

Packaging Duties:
• Scan tracking labels and prepare review sheets for case managers for outgoing cases.
• Input tracking labels and review sheets into our case management system.
• Generate labels for packages destined for major USCIS locations.
• Print petitions and attach the appropriate checks for attorney review prior to packaging.
• Prepare photographs for inclusion in petitions.
• Verify that all forms are properly signed.
• Package petitions appropriately and ensure timely dispatch to USCIS.
• Log all review sheets into an Excel spreadsheet.
• Prepare approval packages for foreign nationals as necessary.
• Undertake other miscellaneous tasks as required.

Qualifications:
• Minimum of 1 year of experience in a high-volume office setting.
• High school diploma is required; some college education is preferred.
• Proficient typing skills of 45+ words per minute.
• Strong command of grammar, spelling, and punctuation.
• Exceptional organizational skills with the ability to manage multiple projects and tasks effectively.
• Keen attention to detail and excellent time management abilities.
• Capacity to perform well under pressure while maintaining a professional demeanor.
• Strong client service orientation is essential in this team-focused environment.
• Enjoyment of working in a fast-paced, collaborative setting.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

Physical Requirements:


The physical demands outlined here represent the requirements that must be met by an employee to successfully execute the essential functions of this role.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

While fulfilling the responsibilities of this position, the employee is regularly required to use a telephone, computer keyboard, and mouse; reach with hands and arms; talk and listen.

The employee frequently walks and sits, and may need to lift and carry objects such as books, equipment, and files weighing up to 45 pounds. Occasional standing, stooping, or kneeling may be required. Specific vision abilities necessary for this position include close vision and the ability to adjust focus.

Benefits:


Ogletree Deakins offers a comprehensive benefits package for our staff, including Paid Time Off, Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance, including Dental & Vision coverage, Health Savings Accounts/Flexible Spending Accounts to assist with dependent care and healthcare expenses, Teladoc (24/7 access to a doctor via phone or online video), Tuition Reimbursement, and an Employee Assistance Program.


Firm Overview:


Ogletree Deakins is recognized for having one of the largest Business Immigration practices in the United States, providing a wide array of legal services for employers seeking temporary business visas and permanent residency for foreign national employees.

We deliver comprehensive immigration solutions to clients of all sizes, including numerous Fortune 500 companies. Our practice is structured to offer superior client service at competitive fixed fee rates.

Our attorneys are proactive in managing client matters, from case initiation to strategic planning and successful case resolution, always remaining accessible to our clients.


We are deeply committed to promoting diversity within the legal profession and all workplace environments, and we strongly encourage diverse candidates to consider joining our firm.

Equal Opportunity Employer.

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