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Grant Officer I

2 months ago

Wilmington, North Carolina, United States InsideHigherEd Full time

Job Summary:

The Grant Officer I - Pre-Award Specialist will provide critical support to the Office of Sponsored Projects' Pre-Award team, ensuring compliance with federal regulations, sponsor guidelines, and relevant institutional policies. This role will facilitate the submission of sponsored research applications, provide reference and advice on proposal development, budget development, and deadlines to faculty and department administrators.

Key Responsibilities:

  • Proposal Development/Application Process:
    • Facilitate the pre-application process, providing information on requirements and deadlines, as well as methods of processing application documents.
    • Review grant and contract proposals and budget information/justification to ensure compliance with institutional policies and sponsor guidelines.
    • Collaborate with faculty and staff on proposal development, providing specialized knowledge and input related to grants and contracts.
  • Grant and Contract Award Review and Negotiation:
    • Review and identify problematic clauses in draft agreements and sponsor award conditions.
    • Negotiate specific terms and conditions with oversight from pre-award managers.
    • Conduct compliance review before releasing the award.
  • Sponsor Liaison and Communication:
    • Serve as an institutional contact person for information, assistance, and direction, resolving administrative issues resulting from agency questions at the proposal and award stage.
    • Facilitate the process of electronic proposal submission.
    • Develop and implement materials for use in training faculty and administrative assistants in the use of sponsor electronic proposal submission systems.
    • Continuously add value to the institutional research infrastructure by participation on committees or working groups supporting and improving research administration at the institution or through continuing education and professional development at the national level.
  • Additional Responsibilities:
    • Demonstrate a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
    • Perform other duties as assigned.

Requirements:

  • Bachelor's degree with formal training in administration or the equivalent combination of education and experience.
  • Four years of experience as a research or finance administrator in a research institution such as higher education or healthcare or equivalent in other field requiring attention to detail and good communication.
  • Knowledge and skill in pre-award sponsored research administration, including OMB circulars, Federal Acquisition Regulations, and electronic submission systems.
  • Background in developing grant applications, including budgets, administrative components, and sub-recipient agreements.
  • Ability to work under tight deadlines and balance compliance oversight with flexibility and judgment.
  • Understanding of records retention requirements and file management.
  • Demonstrated track record/experience providing a high-level of customer service.
  • Proficiency in MS applications (Excel, Word, PowerPoint, Outlook) as well as applications supporting research administration, including search engines, databases, and electronic submission.
  • Strong verbal and written communication skills.
  • Ability to communicate complex information to others in a clear and completely respectful manner.
  • Experience training groups and individuals one-on-one.
  • Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications:

  • Demonstrated continuing education in the field of research administration is strongly preferred.
  • Fully relevant experience in research administration in higher education or healthcare is strongly preferred.