Chief Executive Support Specialist

2 weeks ago

Atlanta, Georgia, United States Children's Healthcare of Atlanta Full time

Work Schedule
Day Shift: Monday to Friday
Work Hours
8:00 AM to 5:00 PM

Company Overview
Children's Healthcare of Atlanta stands as a premier institution dedicated to the health and well-being of children. Every role within our organization is vital to our mission of enhancing the lives of children today and ensuring their health for tomorrow. Our culture emphasizes a commitment to our people, ensuring that we prioritize our team while consistently focusing on our young patients.

Position Summary
The Executive Assistant provides high-level administrative support to the Executive Team, ensuring seamless operations and effective time management.

Qualifications

  • Minimum of 7 years of experience in administrative roles supporting C-suite executives.
Preferred Education
  • Bachelor's degree in Business Administration, Healthcare Management, or a related discipline.
Basic Education
  • High school diploma or equivalent.
Skills and Competencies
  • Exceptional verbal and written communication skills, alongside strong organizational and interpersonal abilities.
  • Proficient in Microsoft Office Suite and other relevant software applications.
  • Experience in coordinating multi-stakeholder meetings, including logistics, agendas, and minutes.
  • Ability to manage large-scale executive meetings and retreats effectively.
  • Proven capability in creating professional presentations.
Key Responsibilities
  • Manage the executive's calendar and appointment scheduling to optimize time management.
  • Coordinate meetings, including venue selection, catering, agenda preparation, and participant invitations.
  • Maintain payroll reports and manage staff attendance records.
  • Review and approve expense reports as directed.
  • Participate in special projects and committees as needed.
  • Screen and manage incoming calls, fostering relationships with vendors and internal stakeholders.
  • Prepare meeting agendas and minutes, ensuring timely distribution of materials.
  • Process invoices and reconcile financial transactions monthly.
  • Provide backup support to fellow Executive Assistants when required.
  • Manage correspondence, including mail and emails, as necessary.
  • Keep track of staff schedules for vacations and special occasions.
  • Maintain organized electronic and physical filing systems.
  • Facilitate communication between the executive and project managers or consultants.
  • Support project teams in meeting the executive's needs.
  • Collaborate with other Executive Assistants to enhance efficiency in supporting leadership.
Equal Opportunity Statement
Children's Healthcare of Atlanta is committed to fostering an inclusive environment and provides equal employment opportunities to all qualified candidates without regard to race, color, sex, religion, national origin, age, veteran status, disability, or any other characteristic protected by law.

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