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Executive Support Specialist

2 months ago

Atlanta, Georgia, United States 3TG Staffing Solutions Full time
Job Summary

3TG Staffing Solutions is seeking a highly organized and detail-oriented Executive Support Specialist to provide exceptional administrative support to our executive team.

Key Responsibilities
  • Calendar Management: Efficiently manage and coordinate executive calendars, including scheduling appointments, meetings, and conferences.
  • Scheduling and Coordination: Anticipate and resolve scheduling conflicts to ensure optimal use of executive time.
  • Communication: Act as a primary point of contact between executives and internal/external stakeholders.
  • Document Preparation: Draft and edit emails, correspondence, and other documents on behalf of executives.
  • Meeting Organization: Organize and coordinate meetings, ensuring all necessary resources are available.
  • Meeting Support: Prepare meeting agendas, take minutes, and follow up on action items.
  • Travel Arrangements: Arrange complex and detailed travel itineraries, including flights, accommodations, and transportation.
  • File Management: Organize and maintain electronic and physical files, ensuring easy access to important documents.
  • Reporting and Presentations: Assist in the creation, formatting, and editing of reports and presentations.
  • Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
Requirements
  • At least 3 years of previous administrative experience or executive administrative experience.
  • Excellent organizational and time-management skills.
  • BA in Business Administration or Communications (highly preferred).
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to maintain confidentiality and handle sensitive information.
  • Exceptional attention to detail and accuracy.
  • Proactive and able to work independently.