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Reception and Office Coordinator

2 months ago

Kansas City, Kansas, United States Easton Roofing Full time

Position Overview:

The role of the Administrative Support Specialist at Easton Roofing involves providing essential clerical and organizational support to ensure the smooth operation of the office. This position is vital for maintaining effective communication and facilitating various administrative tasks.

Key Qualifications:

  • Must possess a high school diploma or equivalent qualification.
  • Prior experience in an administrative or receptionist capacity is advantageous.
  • Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Familiarity with accounting software such as QuickBooks and Acculynx is beneficial.
  • Demonstrated ability to manage multiple tasks and maintain organization.
  • Exceptional verbal and written communication skills are required.
  • Strong customer service skills with a welcoming and professional attitude.
  • Ability to work autonomously as well as collaboratively within a team.

Work Environment:

  • Position is based in an office setting with standard working hours.
  • May involve occasional overtime depending on business requirements.

Performance Expectations:

  • Ensure accuracy and promptness in scheduling appointments.
  • Efficiently manage incoming calls and the phone system.
  • Timely and precise completion of job closing tasks.
  • Effectively oversee the management of permits and rebates.
  • Maintain accuracy in financial documentation and invoicing processes.
  • Adhere to city scheduling regulations.
  • Ensure accuracy in record maintenance and uploads.
  • Demonstrate responsiveness and effectiveness in lead management.

This job description serves as a general overview of the responsibilities and qualifications for the Administrative Support Specialist position at Easton Roofing. It is not an exhaustive list of duties, and additional tasks may be assigned as necessary.