Program Coordinator

4 weeks ago

Kansas City, Kansas, United States Unified Government of Wyandotte County and Kansas City Full time
Job Summary:

The Unified Government of Wyandotte County/Kansas City, Kansas is seeking a highly skilled and dedicated Program Coordinator to join our Health Department team. As a Program Coordinator, you will play a critical role in coordinating and conducting the Public Health Emergency Preparedness and Response Program training and exercises. You will also execute the duties and responsibilities of the Logistic Section Chief during Public Health emergencies and responses.

Key Responsibilities:
  • Collaborate and consult with each Division within the Health Department to complete staff training on emergency preparedness and response roles and responsibilities in a public health emergency.
  • Create and maintain annual integrated preparedness training plans.
  • Conduct annual integrated preparedness planning workshops with stakeholders.
  • Compete all after action reports and improvement plans based on outcomes of real events, full scale exercises, and tabletop discussion exercises.
  • Coordinate and complete all identified improvement items listed in the improvement matrix and report the completion to the Kansas Department of Health and Environment.
  • Assign and schedule leadership and management advanced classes in the incident command system with direct relations to their assigned command role.
  • Identify and present new training opportunities to all staff members and management.
  • Create and conduct all Emergency Preparedness and Response exercises and trainings in compliance with the Center for Disease Control, Kansas Department of Health and Environment, Federal Emergency Management Agency guidelines, and local laws and ordinances.
  • Assist the Public Health Emergency Preparedness and Response Planning Coordinator in reviewing and updating current plans, procedures, and policies.
  • Ensure health equity is a constant consideration in the planning and operations of all emergency mitigation and response activities.
  • Seeks input from community organizations and individuals when updating or creating new mitigation and response trainings and exercises.
  • Meet with local business and preparedness stakeholders to complete site visits and training on becoming closed POD partners with standing MOUs.
  • Work in partnership with the Kansas Metro Health Care Coalition and the Mid-America Regional Council for planning and collaboration with the all the regional hospitals, EMS services, and the Emergency Managers.
  • Maintain a constant state of response readiness as outlined the in 15 response capabilities and the operational readiness requirements.
  • Monitor all hospitals in the region for surge capacity and respond to needs on behalf of the Health Department.
  • Maintain monthly, quarterly, and annual updates for the communications systems for accurate drills, exercises, and accountability.
  • Create internal communications policies and procedures and train internal staff in the appropriate use of communications policies and procedures.
  • Meet with all new Health Department staff members to complete division specific orientation training.
  • Perform the duties of the Kansas Train Learning Management System Administrator and create training accounts for all staff members.
  • Provide technical assistance for all Health Department staff on the operation of the Kansas Train System.
  • Provide technical assistance in completion of all training classes or courses.
  • Monitor, service, and account for all Emergency Preparedness and Response equipment purchased with grant and county funds.
  • Follow the Unified Government procurement procedures and purchasing standard to ensure responsible use of resources.
  • Carry out the responsibilities and duties in directing and coordinating the logistics, design, set-up, demobilization, and operations for off-site point of distribution locations.
  • Maintain an understanding of the various processes and procedures of all positions in the Health Department incident command system.
  • Support and assist in creating Health Department policies and procedures.
  • Accept additional assignments as requested by management including project management and tasks.
  • Maintain professional and cordial interactions with community partners, staff, and others at all times.
  • Participate in continuous quality improvement efforts.
  • Comply with federal, state, and local laws and regulations including full confidentiality of protected health information.
  • Assume a public health emergency role as necessary or requested by management.
  • Uphold Health Department standards and values ensuring solid ethical standards are practiced.
  • Attend required Human Resources trainings and complete required annual trainings.
  • Attend meetings as required or requested.
  • Other duties as assigned.
Requirements:

The ideal candidate will have a Bachelor's degree in public health, education, or a related field and two years of related experience in emergency preparedness and response, emergency planning, emergency management, or developing training plans. The candidate should also have software knowledge of programs utilized, knowledge of general office equipment, strong interpersonal and public speaking skills, and knowledge of principles, methods, procedures, and strategies concerning emergency preparedness, training course design and presentation, and community relations programs. Additionally, the candidate should be able to maintain composure under stressful situations, display tact, diplomacy, and discretion, and have high standards of confidentiality. Excellent customer service skills, extreme attention to details, and time management are also essential. A valid driver's license and vehicle insurance are required.

Work Environment:
  • Professional office setting with little discomfort due to such factors as noise, heat, dust, or other adverse factors.
  • Duties performed offsite are exposed to weather conditions of extreme temperatures, chemicals, fumes, secondhand smoke, work safety hazards, dust, loud noises, darkness, and tight spaces.
  • Travel along with associated travel risks.
Hours:
  • Normal working hours are Monday - Friday, 8am - 4:30pm excluding holidays.
  • After-hours, holidays, and weekend duties may be required during emergency responses, community engagements, and mitigation efforts.
Salary Range:
$34.72/hr.
The Unified Government of Wyandotte County/Kansas City, Kansas is an Equal Opportunity Employer and values diversity in its workforce.

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