Reception Operations Specialist

2 weeks ago


Gaithersburg, Maryland, United States Level One Personnel Full time
Job Overview

Position Title: Reception Operations Specialist
Location: Gaithersburg, MD (onsite)
Compensation: $17-19/hour
Schedule: Full-Time, 35 hours a week, Monday to Friday

Key Responsibilities:
  • Welcome clients and visitors with professionalism.
  • Respond to voicemails within a 24-hour timeframe.
  • Assist in scheduling appointments and workshops effectively.
  • Prepare meeting spaces and gather necessary materials.
  • Support customers in utilizing resource room technology to improve services.
  • Maintain office records and environment (including scanning, printing, faxing, filing, and ordering supplies).
  • Contribute to data entry and report generation while managing the client database.
  • Handle incoming and outgoing mail efficiently.
  • Direct incoming calls to the appropriate departments.
  • Assist participants with inquiries regarding documentation or procedures.
  • Support team members with various administrative tasks.
  • Perform additional duties as required.
Qualifications:
  • Detail-oriented with the ability to manage confidential information.
  • Capable of multitasking and meeting deadlines.
  • High School Diploma or GED required.
  • 1-3 years of experience in customer service or administrative roles.
  • Proficient in Microsoft Excel, Word, Outlook, and phone systems.
  • Exemplary written and verbal communication skills.
  • Willingness to adapt to additional responsibilities.
Preferred Qualifications:
  • Bilingual proficiency (English and either Spanish, Urdu, Dari/Persian, or Pashto).

Level One Personnel is committed to equal opportunity and affirmative action. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other status protected by law.

Company Overview

Level One Personnel integrates advanced staffing expertise and technology with personalized client service. Our offerings range from traditional temporary placements to strategic partnerships that assist companies in planning their long-term workforce needs. As a small agency, we focus on the specific requirements of our clients, ensuring the best candidates and customer service in the industry.

We actively recruit, screen, and evaluate candidates to guarantee that only qualified individuals are presented to our clients. Our commitment to building ongoing relationships with both candidates and clients allows us to find the optimal fit for long-term career satisfaction. By aligning the right talent with the right opportunities, Level One Personnel fosters a mutually beneficial environment for businesses and employees.



  • Gaithersburg, Maryland, United States The Montgomery County Coalition Full time

    Job OverviewThe Reception Operations Coordinator is responsible for managing the flow of tenants and visitors within the facility while ensuring the safety and security of the premises. This role involves monitoring the property through surveillance systems, maintaining logs, and observing activities to alert staff of any unusual occurrences.Key...


  • Gaithersburg, Maryland, United States The Montgomery County Coalition Full time

    Job OverviewThe Reception Operations Coordinator is responsible for managing the flow of clients and visitors entering and exiting the facility. This role includes monitoring the premises through security systems, maintaining logs, and observing activities to ensure safety and security.Key Responsibilities:Ensure the safety and security of clients from both...


  • Gaithersburg, Maryland, United States The Montgomery County Coalition Full time

    Job OverviewThe Reception Operations Coordinator is responsible for managing the flow of tenants and visitors at the facility, ensuring a secure environment through the use of surveillance systems and vigilant observation. This role is crucial in maintaining safety and responding to any unusual occurrences.Key Responsibilities:Ensure the safety and security...


  • Gaithersburg, Maryland, United States The Montgomery County Coalition Full time

    Job OverviewThe Reception Operations Coordinator is responsible for managing the flow of clients and visitors entering and exiting the facility while ensuring the safety and security of the premises through effective monitoring and surveillance systems.Key Responsibilities:Guarantee the safety and security of clients from both internal and external...


  • Gaithersburg, Maryland, United States The Montgomery County Coalition Full time

    Job OverviewThe Reception Operations Associate is responsible for managing the flow of clients and visitors at the facility, ensuring a secure environment through vigilant monitoring and observation. This role involves the use of security systems and logs to maintain safety and address any unusual occurrences.Key Responsibilities:Guarantee the safety and...


  • Gaithersburg, Maryland, United States The Montgomery County Coalition Full time

    Job OverviewThe Reception Operations Associate is responsible for managing the flow of clients and visitors entering and exiting the facility while ensuring the safety and security of the premises through effective monitoring and surveillance systems.Key Responsibilities:Guarantee the safety and security of clients from both internal and external...


  • Gaithersburg, Maryland, United States Arthur Lawrence Full time

    Business Operations Specialist Position at Arthur LawrenceAbout the Role:Arthur Lawrence is seeking a Business Operations Specialist to support a client in the Gaithersburg area. The ideal candidate will have experience in data analysis, process improvement, and project management.Key Responsibilities:Conduct data analysis to identify trends and areas for...


  • Gaithersburg, Maryland, United States At Home Stores LLC Full time

    Job Overview $15.00-$16.25/hour The Retail Operations Specialist plays a crucial role in efficiently unloading, processing, and stocking merchandise to ensure optimal product availability for customers.Key Responsibilities - Deliver a positive shopping experience for customers - Accurately perform cashier duties while adhering to company policies - Uphold 5S...


  • Gaithersburg, Maryland, United States At Home Stores LLC Full time

    Job Overview $15.00-$16.25/hour The Retail Operations Specialist plays a crucial role in the efficient unloading, processing, and stocking of merchandise to ensure optimal product availability for customers.Primary Responsibilities - Deliver an exceptional shopping experience for customers. - Accurately perform cashier responsibilities while adhering to...


  • Gaithersburg, Maryland, United States Leidos Full time

    The Digital Modernization Sector at Leidos is on the lookout for a Junior Security Operations Specialist to support a vital program.This role is essential in ensuring adherence to security protocols and standards across various government facilities.Core Responsibilities:Assisting in the implementation and oversight of security measures related to classified...


  • Gaithersburg, Maryland, United States MPF Federal LLC Full time

    Job OverviewMPF Federal LLC is looking for a Senior Administrative Operations Specialist to provide exceptional support in various operational areas including Financial Operations, Acquisition, and Travel Management. The successful candidate will possess extensive experience in federal environments and demonstrate proficiency in delivering comprehensive...


  • Gaithersburg, Maryland, United States MPF Federal LLC Full time

    Job OverviewMPF Federal LLC is in search of a Senior Administrative Operations Specialist with expertise in Financial Operations, Acquisition Processes, and Travel Management. This role is crucial for delivering comprehensive administrative support to our federal government clientele. The successful candidate will possess prior experience in federal...


  • Gaithersburg, Maryland, United States Puente de Vida LLC Full time

    Job TypeFull-timeOverviewPuente de Vida LLC is in search of a Senior Administrative Operations Specialist to deliver exceptional support in Financial Operations, Acquisition Processes, and Travel Coordination for our esteemed federal government clientele. The successful candidate will possess extensive federal experience and demonstrate proficiency in...


  • Gaithersburg, Maryland, United States MPF Federal LLC Full time

    Job OverviewMPF Federal LLC is in search of a Senior Administrative Operations Specialist with expertise in Financial Operations, Acquisition, and Travel Support. This role is crucial for delivering comprehensive administrative services to our federal government clientele. The ideal candidate will possess significant federal experience and demonstrate...


  • Gaithersburg, Maryland, United States Housing Opportunities Commission Full time

    Job SummaryThe Housing Opportunities Commission is seeking an experienced Administrative Support Specialist to provide high-level administrative support to the Vice President of Maintenance Operations. This role will be responsible for coordinating and scheduling meetings, preparing reports, and maintaining the Vice President's calendar.Key...


  • Gaithersburg, Maryland, United States ALTA IT Services Full time

    Job SummaryALTA IT Services is seeking a highly skilled and experienced Accounts Receivable/Accounts Payable Supervisor to join our team. The successful candidate will be responsible for managing day-to-day departmental operations, providing organizational guidance and direction on administrative activities, and ensuring compliance with Accounts Payable,...


  • Gaithersburg, Maryland, United States Doyon Government Group Full time

    Job OverviewFounded in 1979, Doyon Government Group (DGG) is a prominent IT Managed Services Provider located in the Washington, DC Metro area. Our mission is to equip organizations with scalable solutions that foster secure and efficient operational environments. DGG holds multiple certifications, including Microsoft Gold Certified, HP, VMware Enterprise,...

  • Transport Specialist

    2 weeks ago


    Gaithersburg, Maryland, United States Trinity Health Full time

    Trinity Health - 200 Perry Parkway Position Overview: As a Transport Specialist at Trinity Health, your primary responsibilities will include: Safe Transportation: Ensure the secure and punctual delivery of patients, meals, durable medical equipment, and pharmacy supplies. Vehicle Maintenance: Maintain the cleanliness and safety of the assigned vehicle on a...


  • Gaithersburg, Maryland, United States Kisco Senior Living Full time

    Job Overview: Transportation Specialist Role at Kisco Senior Living The Transportation Specialist plays a crucial role in facilitating travel for community activities, events, and resident appointments. Key Responsibilities: Operate vehicles for community outings, shopping trips, and other scheduled events. Assist in organizing transportation...


  • Gaithersburg, Maryland, United States Community Support Services Full time

    Facility Maintenance Specialist plays a crucial role within the Facilities team, overseeing the upkeep of multiple commercial properties and numerous residential group homes for Community Support Services, a non-profit organization dedicated to assisting individuals with autism and other developmental challenges. The position encompasses a variety of...