Office Coordinator II

2 weeks ago

Kohler, Wisconsin, United States KOHLER Full time


Office Coordinator II

Work Mode: - Onsite

Location: - Onsite at Kohler, WI

Opportunity: Under the guidance of the Senior Manager of Maintenance & Campus Services, this role involves comprehensive support for the department leader and all skilled trades divisions across the campus through meticulous record management and various office functions.

Key Responsibilities:
  • Develop and sustain correspondence, memoranda, departmental records, and reports for the Maintenance & Campus Services department leader.
  • Propose and implement enhancements to office productivity. Utilize lean methodologies to eliminate non-value tasks and establish standardized processes across all departments.
  • Assist personnel with vendor training, manage corporate purchasing card transactions, and facilitate travel arrangements.
  • Compile routine reports and maintain records as mandated by Kohler Company protocols and Maintenance supervision (including reports on cost savings, grievances, job postings, and departmental training).
  • Coordinate meetings and appointments as needed by the Maintenance & Campus Services department leader.
  • Manage incoming mail by sorting and distributing accordingly.
  • Oversee the organization of all departmental filing systems.
  • Update and display safety information, departmental updates, and personnel slides on division monitors.
  • Create, revise, and manage all Maintenance Job Descriptions (Administrative Exempt, Administrative Non-Exempt, Factory Exempt, and Factory Non-Exempt).
  • Maintain and update files related to all Maintenance grievances received from the union hall, including documenting responses and scheduling meetings for grievance discussions.
  • Assist the department leader with Expense Reports post-business travel.
  • Serve as the webmaster for the Maintenance Division SharePoint site, ensuring all procedures are accessible to Kohler associates.
  • Administer all staffing requirements for Maintenance Skilled Trades, including updating files for openings and tracking the hiring process.
  • Maintain and monitor all skilled trades personnel records, including testing, certifications, and employment changes.
  • Process wage increases for manufacturing associates as required.
  • Utilize the Business Enterprise System (SAP) for generating personnel rosters and updating information as requested.
  • Order office supplies through online platforms using Enterprise Buyer software.
  • Document all purchases, retain receipts, and reconcile monthly statements for procurement cards.
  • Create forms for corporate and departmental use to enhance operational efficiency.
  • Support the skilled trades recruiting team by managing technical test administration and candidate progress tracking.
  • Assist the Fleet Management team with administrative tasks as needed.
  • Engage in special projects and additional duties as assigned by the Senior Manager of Maintenance & Campus Services.

    Skills/Requirements:
    • High school diploma is required.
    • A certificate or degree in an administrative field is preferred.
    • Proficient knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) is essential.
    • Familiarity with MS Access is a plus.
    • Strong keyboarding skills are necessary.
    • Ability to multitask and prioritize effectively is crucial.
    • Self-motivated individual capable of working independently with minimal supervision.
    • A minimum of two to three years of prior experience in administrative support or customer service is preferred.

    Compensation: The hourly range for this position is $24.95. The specific hourly rate offered may vary based on experience, education, and work location. Available benefits include medical, dental, vision, and 401k.

    Why Choose Kohler?
    At Kohler, we empower each associate to #BecomeMoreAtKohler with a competitive total rewards package supporting health and wellbeing, access to career growth opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With over 30,000 leaders globally, we are committed to driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

    About Us:
    Kohler is dedicated to recruiting, hiring, and promoting qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability, or status as a protected veteran. If you require reasonable accommodation during the recruitment process, please reach out to us.

  • Office Coordinator II

    2 weeks ago

    Kohler, Wisconsin, United States KOHLER Full time

    Office Coordinator IIWork Mode: OnsiteLocation: Onsite at Kohler, WIRole OverviewIn collaboration with the Senior Manager of Maintenance & Campus Services, this position entails executing detailed tasks to assist the department leader and various skilled trades teams across the organization with essential record management and administrative functions.Key...

  • Security Specialist II

    2 weeks ago

    Kohler, Wisconsin, United States KOHLER Full time

    Security Specialist IIWork Mode: OnsiteLocation:Onsite at Kohler, WIA Security Specialist II is essential in maintaining a secure, safe, and welcoming atmosphere by implementing security protocols and being accountable for the protection of Kohler Co. and its esteemed brand. This role serves as a helpful resource for individuals seeking assistance, medical...

  • Security Specialist II

    2 weeks ago

    Kohler, Wisconsin, United States KOHLER Full time

    Security Specialist II Work Mode: Onsite Location: Onsite at Kohler, WI Overview The Security Specialist II is essential in maintaining a secure, safe, and welcoming atmosphere by implementing security protocols and safeguarding the Kohler brand. A Security Specialist at Kohler Co. serves as a helpful resource for individuals requiring assistance,...

  • Product Coordinator

    13 hours ago

    Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Product Coordinator to join our team at Kohler. As a Product Coordinator, you will be responsible for maintaining an accurate inventory of Kohler products, coordinating deliveries, and ensuring timely installations and dismantles.Key ResponsibilitiesInventory Management: Maintain accurate and...

  • Facilities Operations Coordinator

    2 weeks ago

    Kohler, Wisconsin, United States KOHLER Full time

    Position Overview:The Facilities Operations Coordinator plays a vital role in overseeing the construction, maintenance, and general management of various facilities. This position is essential for ensuring the upkeep of buildings, grounds, and associated systems.Work Environment: OnsiteKey Responsibilities:Act as the primary contact for property operations...

  • Global Security Officer

    20 hours ago

    Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a highly skilled Global Security Officer to join our team at Kohler. As a key member of our security team, you will be responsible for ensuring the safety and security of our assets, people, and brand worldwide.Key ResponsibilitiesMonitor and respond to security incidents and emergencies, utilizing analytical skills to assess and...

  • Administrative Coordinator

    4 days ago

    Kohler, Wisconsin, United States CRG Full time

    Job Summary:We are seeking an experienced Administrative Assistant to join our team at CRG. As an Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative assistance to our management team, including scheduling...

  • Administrative Coordinator

    6 days ago

    Kohler, Wisconsin, United States Aston Carter Full time

    Job SummaryAston Carter is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our customer service department.Key ResponsibilitiesProvide administrative support to the customer service department, including data entry, order processing, and customer...

  • Facilities Operations Manager

    4 days ago

    Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a highly skilled Facilities Operations Manager to join our team at Kohler. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our buildings and grounds.Key ResponsibilitiesFacilities Management: Oversee the maintenance and repair of our facilities, including buildings, grounds, and...

  • Electrical Systems Engineer

    21 hours ago

    Kohler, Wisconsin, United States KOHLER Full time

    About the RoleWe are seeking a highly skilled and experienced Electrical Systems Engineer to join our team as a Senior Staff Engineer. As a key member of our electrical engineering team, you will be responsible for designing, developing, and implementing electrical systems for new facilities, renovations, and expansions of existing facilities.Key...

  • Strategic Sourcing Leader

    14 hours ago

    Kohler, Wisconsin, United States KOHLER Full time

    About the RoleWe are seeking a highly skilled Strategic Sourcing Leader to join our team at Kohler. As a key member of our procurement team, you will be responsible for leading strategic sourcing initiatives to support new product development projects, supplier conversion/consolidation, and cost-reduction opportunities.Key ResponsibilitiesLead the...

  • Lead Industrial Control Systems Engineer

    7 days ago

    Kohler, Wisconsin, United States KOHLER Full time

    About the RoleWe are seeking a highly skilled Senior Staff Engineer to join our team at Kohler. As a key member of our engineering team, you will be responsible for designing, guiding, managing, and coordinating the implementation of industrial control systems and building management systems (BMS) for new and existing facilities.Key ResponsibilitiesDesign...

  • Senior Staff Engineer, Control Systems and Automation

    7 days ago

    Kohler, Wisconsin, United States KOHLER Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Staff Engineer to join our team at Kohler. As a key member of our engineering team, you will be responsible for designing, guiding, managing, and coordinating the implementation of industrial control systems and building management systems (BMS) for new and existing facilities.Key...

  • Senior Engineer, Factory Automation and Digital Transformation

    7 days ago

    Kohler, Wisconsin, United States KOHLER Full time

    About the RoleWe are seeking a highly skilled Senior Staff Engineer to join our team at Kohler. As a key member of our engineering team, you will be responsible for designing, guiding, managing, and coordinating the implementation of industrial control systems and building management systems (BMS) for new and existing facilities.Key ResponsibilitiesDevelop...

  • Product Operations Specialist

    2 weeks ago

    Kohler, Wisconsin, United States KOHLER Full time

    Job OverviewPosition: Product Operations SpecialistWork Mode: OnsiteLocation: Onsite at Kohler, WIRole SummaryThe Product Operations Specialist will serve as the primary support for Kohler's Photography Studio. This role involves maintaining a precise inventory of Kohler products required for exhibitions as well as photo and video shoots across various...

  • Senior Control Systems Engineer

    2 weeks ago

    Kohler, Wisconsin, United States Sterling Kohler Full time

    Position OverviewAs a Senior Control Systems Engineer, you will be responsible for the design, management, and coordination of the implementation of industrial control systems and building management systems (BMS) across various facilities. Key ResponsibilitiesYour primary focus will be on advancing Sterling Kohler's initiatives in Digital Transformation and...

  • Security Officer II

    3 months ago

    Kohler, United States Kohler Co. Full time

    Security Officer II Work Mode: Onsite Location: Onsite at Kohler, WI Opportunity A Security Officer II plays a significant role in ensuring a safe, secure, and friendly environment by enforcing security policies and being responsible for safeguarding Kohler Co. and the Kohler brand. A Kohler Co. Security Officer is a friendly resource to...

  • Security Officer II

    3 months ago

    KOHLER, United States KOHLER Full time

    Security Officer II Work Mode: Onsite Location:  Onsite at Kohler, WIOpportunityA Security Officer II plays a significant role in ensuring a safe, secure, and friendly environment by enforcing security policies and being responsible for safeguarding Kohler Co. and the Kohler brand.A Kohler Co. Security Officer is a friendly resource to individuals who...

  • Security Officer II

    3 months ago

    Kohler, United States KOHLER Full time

    Job Description Security Officer II Work Mode: Onsite Location:  Onsite at Kohler, WIOpportunityA Security Officer II plays a significant role in ensuring a safe, secure, and friendly environment by enforcing security policies and being responsible for safeguarding Kohler Co. and the Kohler brand.A Kohler Co. Security Officer is a friendly resource to...

  • Security Officer II

    4 weeks ago

    KOHLER, United States KOHLER Full time

    Security Officer II Work Mode: Onsite Location:  Onsite at Kohler, WIOpportunityA Security Officer II plays a significant role in ensuring a safe, secure, and friendly environment by enforcing security policies and being responsible for safeguarding Kohler Co. and the Kohler brand.A Kohler Co. Security Officer is a friendly resource to individuals who...

  • Security Officer II

    3 months ago

    Kohler, WI, United States KOHLER Full time

    Security Officer II Work Mode: Onsite Location:  Onsite at Kohler, WIOpportunityA Security Officer II plays a significant role in ensuring a safe, secure, and friendly environment by enforcing security policies and being responsible for safeguarding Kohler Co. and the Kohler brand.A Kohler Co. Security Officer is a friendly resource to individuals who...

  • Associate Sales Coordinator

    2 weeks ago

    Kohler, United States TEKsystems Careers Full time

    *Description:* Sales Coordinator contribute to the achievement of the Residential Monthly Shipping Goals by supporting our Distributors and Direct Dealers Representatives, coordinating sales order activities, and supporting Sales Coordinators with available products. The Associate Sales Coordinator's main responsibilities will be ensuring as product...

  • Product Coordinator

    1 month ago

    KOHLER, United States KOHLER Full time

    Product Coordinator Work Mode: Onsite Location:  Onsite at Kohler, WIOpportunityThe Product Coordinator will be the lead support for Kohler’s Photo Studio. Maintain anaccurate inventory of Kohler product needed for tradeshows as well as photo and videoproductions across multiple Kohler Studio locations, using an inventory management...

  • Associate Sales Coordinator

    2 weeks ago

    Kohler, WI, United States TEKsystems Careers Full time

    Sales Coordinator contribute to the achievement of the Residential Monthly Shipping Goals by supporting our Distributors and Direct Dealers Representatives, coordinating sales order activities, and supporting Sales Coordinators with available products. The Associate Sales Coordinator's main responsibilities will be ensuring as product becomes available,...

  • Associate Sales Coordinator

    2 weeks ago

    Kohler, WI, United States TEKsystems Careers Full time

    *Description:* Sales Coordinator contribute to the achievement of the Residential Monthly Shipping Goals by supporting our Distributors and Direct Dealers Representatives, coordinating sales order activities, and supporting Sales Coordinators with available products. The Associate Sales Coordinator's main responsibilities will be ensuring as product becomes...

  • Global Security

    3 weeks ago

    KOHLER, United States KOHLER Full time

    Global Security & Intelligence Officer, 3rd Shift Work Mode: Onsite Location:  Onsite - Kohler, WIThird Shift 5:45 PM-6:00 AM (4 On 4 Off Rotation)OpportunityA Global Communications and Intelligence Officer (GCIO) is responsible for effectively using technology and best practices to mitigate risk and ensure the safety and security of Kohler Co....

  • Global Security

    3 weeks ago

    Kohler, United States KOHLER Full time

    Job Description Global Security & Intelligence Officer, 3rd Shift Work Mode: Onsite Location:  Onsite - Kohler, WIThird Shift 5:45 PM-6:00 AM (4 On 4 Off Rotation)OpportunityA Global Communications and Intelligence Officer (GCIO) is responsible for effectively using technology and best practices to mitigate risk and ensure the safety and security of...

  • Sr. Materials Coordinator, Wisconsin Distribution Center

    3 weeks ago

    KOHLER, United States KOHLER Full time

    Sr. Materials Coordinator, Wisconsin Distribution Center Work Mode: Onsite Location:  Onsite - Kohler, WIHours 8:00 AM-4:30 PM (some flexibility)OpportunityKohler Co. is seeking a detail-oriented and analytical Sr Materials Coordinator to join our team at our Wisconsin Distribution Center. We are a fast-paced, exciting, and growing organization in...

  • Sr. Materials Coordinator, Wisconsin Distribution Center

    2 weeks ago

    Kohler, United States KOHLER Full time

    Job Description Sr. Materials Coordinator, Wisconsin Distribution Center Work Mode: Onsite Location:  Onsite - Kohler, WIHours 8:00 AM-4:30 PM (some flexibility)OpportunityKohler Co. is seeking a detail-oriented and analytical Sr Materials Coordinator to join our team at our Wisconsin Distribution Center. We are a fast-paced, exciting, and growing...

  • Senior Administrative Assistant, Global EH&S

    4 weeks ago

    KOHLER, United States KOHLER Full time

    Senior Administrative Assistant, Global EH&S Work Mode: Onsite Location:  Hybrid at Kohler, WIOpportunityPosition reports to Vice President, Environment, Health and Safety and performs a wide range of administrative and office support activities for the department, Director, and Managers to facilitate the efficient operation of the department....

  • Senior Administrative Assistant, Global EH&S

    2 months ago

    Kohler, United States KOHLER Full time

    Job Description Senior Administrative Assistant, Global EH&S Work Mode: Onsite Location:  Hybrid at Kohler, WIOpportunityPosition reports to Vice President, Environment, Health and Safety and performs a wide range of administrative and office support activities for the department, Director, and Managers to facilitate the efficient operation of the...

  • Senior Administrative Assistant, Global EH&S

    4 weeks ago

    KOHLER, United States KOHLER Full time

    Senior Administrative Assistant, Global EH&S Work Mode: Onsite Location:  Hybrid at Kohler, WIOpportunityPosition reports to Vice President, Environment, Health and Safety and performs a wide range of administrative and office support activities for the department, Director, and Managers to facilitate the efficient operation of the department....

  • Associate Sales Coordinator

    2 weeks ago

    Kohler, WI, United States TEKsystems Full time

    Description: Sales Coordinator contribute to the achievement of the Residential Monthly Shipping Goals by supporting our Distributors and Direct Dealers Representatives, coordinating sales order activities, and supporting Sales Coordinators with available products. The Associate Sales Coordinator's main responsibilities will be ensuring as product...

  • Sr. Administrative Analyst, Metals

    4 weeks ago

    KOHLER, United States KOHLER Full time

    Sr. Administrative Analyst, Metals & Glass Work Mode: Onsite Location:  Onsite - Kohler, WI OpportunityUnder the direction of the Director, Operations, Metals and Glass Americas, the Sr Administrative Analyst will perform a wide variety of clerical, administrative and analytical duties to support the following divisions: WI Cast Iron, Union City and...

  • Sr. Staff Engineer, Electrical

    1 month ago

    KOHLER, United States KOHLER Full time

    Sr. Staff Engineer, Electrical Work Mode: Hybrid OpportunityAs a Senior Staff Engineer, your will be supporting the company’s transformation and growth by providing design, design guidance, project management, coordination and installation of power distribution, lighting, fire alarm, emergency power systems, and building management systems (BMS) for new...

  • Shift Lead/Supervisor

    4 weeks ago

    Kohler, United States Spartech Full time

    Job DescriptionJob DescriptionShift Lead/Supervisor - Night ShiftSheboygan Falls, WIHow can you make a difference at your job and can have the opportunity to grow?Join the Sheboygan Falls – Spartech Team!We offer competitive salary, incentive, and benefit programs. - Most Benefits Start Day One!In Sheboygan Falls we heavily support medical, food, and...