Program Manager

5 days ago

Los Angeles, California, United States Woodcraft Rangers Full time
Job Description

Job Title: Before School Program Manager

Job Summary:

Woodcraft Rangers is seeking a highly motivated and experienced Program Manager to lead our Before School Program initiatives. The successful candidate will be responsible for overseeing the planning, execution, and enhancement of specialized before school programs, ensuring they align with the unique needs of the communities we serve.

Key Responsibilities:

  • Program Development and Implementation: Work closely with new and existing partner schools to develop high-quality before school programs tailored to school needs.
  • Program Strategy and Oversight: Implement strategic plans for before school programs that align with organizational objectives and school needs.
  • Site Coordinator Supervision: Provide oversight and support for all site coordinators and club leaders within the assigned region, ensuring they are equipped to deliver high-caliber programs, meet compliance requirements, and maintain safe environments.
  • Budget and Resource Management: Build and oversee budgets to support program excellence. Develop startup plans for new programs and ensure fiscal compliance across all activities.
  • Quality Assurance and Compliance: Implement continuous quality improvement plans, assess program effectiveness, and ensure alignment with contractual and organizational goals.
  • Stakeholder Engagement and Collaboration: Maintain robust relationships with school leaders, district personnel, and community stakeholders. Collaborate with internal teams to align program goals with organizational strategies.
  • Training and Development: Lead and participate in training sessions to enhance staff capabilities. Design and conduct 'train-the-trainer' programs to ensure consistent and scalable program delivery.
  • Event and Project Coordination: Coordinate and oversee special projects and events enhancing engagement and visibility. Provide periodic program updates to stakeholders to maintain engagement.
  • Crisis Management: Address and manage crisis-related issues promptly to ensure the safety and well-being of all students and staff.
  • Reporting and Impact Assessment: Meet regularly with leadership at each site, provide impact reports, and ensure ongoing program evaluation to adapt and improve offerings.
  • Agency Calendar Coordination: Collaborate with the Director of Programs and fellow Program Managers to create and maintain an annual agency calendar that optimizes program cycles for maximum attendance and impact.
  • HR and Staffing Collaboration: Work with the HR department to ensure proper staffing levels and support the recruitment and placement of staff in assigned regions.

Requirements:

  • Bachelor's degree in Education, Child Development, or a related field. Alternatively, a combination of education and experience will also be considered.
  • Minimum of two years of supervisory experience in educational program development, curriculum design, or youth development with a clear track record of managing/executing educational initiatives.
  • Proven experience in creating and managing educational or youth programs with a strong focus on meeting organizational and educational standards.
  • Demonstrated ability in strategic planning and project management, capable of steering multiple projects from conception to completion.
  • Knowledgeable in compliance regulations and quality assurance, ensuring all programs adhere to legal and organizational standards.
  • Experienced in building and maintaining effective relationships with various stakeholders, including school districts, community leaders, and external partners.
  • While not required, bilingual abilities in English and Spanish are considered beneficial.
  • Demonstrated experience in working with ethnically and culturally diverse communities, along with a comprehensive understanding of the unique needs of high-need areas in Los Angeles, including knowledge of the existing educational systems, youth development principles, and related programs.
  • Proof of COVID-19 vaccination is required for all employees engaged in in-person work with staff or clients.
  • Valid LIVE Scan, TB Clearance, and CPR Certification (provided by Woodcraft Rangers).

Preferred Qualifications:

  • Ability to inspire, lead, and develop high-performance teams, fostering a culture of collaboration and excellence.
  • Strong capability to adapt to changes and solve complex problems, maintaining program integrity and effectiveness under varying conditions.
  • Excellent verbal and written communication skills essential for leading teams, engaging stakeholders, and reporting on program status.
  • Proficient in technology and program management tools, including MS Office, Google products, etc.
  • Skilled in analyzing program data and preparing detailed reports to evaluate performance and inform strategic decisions.
  • Strong self-motivation and self-learning abilities.
  • Ability to work effectively both independently and within a team environment.
  • Strong multitasking skills with a focus on managing multiple projects simultaneously.
  • Consistent display of poise and professionalism in all situations.

Work Environment and Schedule:

We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:

  • Be available to start as early as 5:00am to ensure the smooth operation of before school programs.
  • Provide on call support during evenings and weekends as required, to address call-outs, urgent matters, or special events.
  • Optional weekly work-from-home opportunities.
  • Travel may be necessary to various regions where Woodcraft Rangers programs are implemented, including San Fernando Valley, South Los Angeles, West Los Angeles, San Gabriel Valley, Southeast LA, and Downtown areas, to support or deliver in-person training.
  • Regular exposure to a computer monitor during work.
  • The typical noise level of a standard work environment.
  • Stable internet access is required for effective work-from-home performance.

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