Administrative Coordinator with Financial Expertise

2 months ago


San Francisco, California, United States McCall Staffing Services Full time
Job Overview

Position: Administrative Coordinator with Financial Expertise

We are seeking a highly efficient and detail-oriented professional to provide administrative support along with some financial responsibilities. The ideal candidate will possess strong multitasking abilities and will thrive in a fast-paced environment.

Work Hours: 9am - 5pm

Salary Range: $50,000 - $53,000

Key Responsibilities:

  1. Manage phone communications, coordinate meetings, oversee calendars, and handle email correspondence.
  2. Compose various forms of communication, including emails and letters.
  3. Maintain financial records using accounting software for multiple accounts, which includes data entry, check issuance, and generating financial reports such as cash flow statements and bank reconciliations.
  4. Assist in preparing regular reports and documentation.
  5. Perform general administrative tasks, including filing, organizing documents, photocopying, taking meeting minutes, and scheduling appointments.
  6. Organize and update both physical and digital filing systems.
  7. Run office-related errands as necessary.
  8. Act as a liaison between management and external vendors, as well as overseeing property management for ongoing projects.
  9. Ensure that the office environment is welcoming for visitors and assist with arrangements as needed.
  10. Report directly to the Chief Financial Officer regarding all work-related matters.

Required Skills and Qualifications:

  • Ability to learn quickly and take initiative.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Highly organized and detail-oriented.
  • Strong multitasking capabilities and self-sufficiency.
  • Effective follow-through on tasks until completion.
  • Exceptional verbal and written communication skills.
  • Regular communication with management to provide updates.
  • Strong interpersonal skills and professionalism in the workplace.

Education and Experience:

  • Bachelor's degree is required.
  • A minimum of 3 years of administrative experience.
  • 1-3 years of experience in accounting is preferred.
  • Proficient in MS Office, Quicken, and QuickBooks.


  • San Francisco, California, United States McCall Staffing Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant with Accounting expertise to join our team at McCall Staffing Services in San Francisco.The ideal candidate will have a strong background in administrative and accounting tasks, with excellent time management and multitasking skills. They will be responsible for...

  • Financial Manager

    2 weeks ago


    San Francisco, California, United States Creative Financial Staffing Full time

    **Financial Leadership Role**We are seeking a highly skilled Financial Manager to join our team at Creative Financial Staffing. As a key member of our finance department, you will be responsible for the financial management of our organization.Under the supervision of the Senior Director of Finance and Planning, you will oversee the financial management of...

  • Financial Manager

    4 weeks ago


    San Francisco, California, United States Creative Financial Staffing Full time

    Job Title: Manager of FinanceAt Creative Financial Staffing, we are seeking a highly skilled and experienced Manager of Finance to join our team. The successful candidate will be responsible for the financial management of our organization, ensuring accurate and timely financial reporting, and providing strategic financial guidance to senior management.Key...


  • San Francisco, California, United States University of California , San Francisco Full time

    Job SummaryThe California Poison Control System (CPCS) is a 24-hour-a-day informational and emergency management advice hotline serving residents statewide in California. As an Administrative Specialist, you will work in the CPCS Central Office as part of an integral group of professionals performing administrative and financial duties, in support of the...


  • San Francisco, California, United States Wyndham Destinations Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Wyndham Destinations. The successful candidate will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our business.Key ResponsibilitiesPrepare and coordinate communications, meetings, and...


  • San Francisco, California, United States Career Group Full time

    Administrative AssistantOur client, a leading financial advisory firm with a global presence, is seeking a highly skilled and organized Administrative Assistant to join their administrative team. This role will provide an opportunity to work with a dynamic team and contribute to the success of the organization.Key Responsibilities:Manage day-to-day...


  • San Diego, California, United States National Financial Partners Full time

    About the RoleNational Financial Partners is seeking a highly organized and detail-oriented individual to join our team as a Processor. In this role, you will provide administrative support to our account teams, ensuring seamless day-to-day servicing of clients.Key ResponsibilitiesAssist account teams with basic administrative tasks, including data entry and...


  • San Francisco, California, United States Groupe Insearch Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Groupe Insearch. The ideal candidate will have 3-7 years of experience in executive administrative support, preferably in the financial services industry.Key ResponsibilitiesManage calendars and prioritize tasks for top-level Partners, Co-Founders, and...


  • San Francisco, California, United States Career Group Full time

    Administrative Assistant - Mergers and AcquisitionsWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our team in San Francisco. As an integral part of our Mergers and Acquisitions team, you will play a crucial role in supporting our operations and deal execution.Key Responsibilities:Assist in the preparation and...


  • San Francisco, California, United States WSP Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at WSP. As a key member of our administrative team, you will provide exceptional support to our staff, ensuring the smooth operation of our offices and projects.Key Responsibilities:Provide administrative support to all levels of staff,...


  • San Francisco, California, United States BioMADE Full time

    Job SummaryThe Senior Administrative Coordinator will provide high-level support to BioMADE's CEO, COO, and Chief of Staff. This role is responsible for managing the administrative and operational needs of the assigned executives, including calendar management, travel coordination, and confidential document handling.Key ResponsibilitiesManage the calendar...


  • San Francisco, California, United States Career Group Full time

    Job Title: Senior Administrative AssistantJob Summary:We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team in San Francisco. As a key member of our support staff, you will provide exceptional administrative support to our partners and managing directors, ensuring seamless day-to-day operations and contributing to...


  • San Francisco, California, United States Marriott Full time

    Unlock Your Potential at MarriottAre you ready to take your career to the next level? Marriott Hotels is seeking a highly skilled and motivated Senior Administrative Assistant to join our team.As a key member of our administrative team, you will be responsible for providing exceptional support to our executives and ensuring the smooth operation of our...


  • San Francisco, California, United States Mental Health Association of San Francisco Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the Mental Health Association of San Francisco. As the first point of contact, you will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our office.Key...


  • San Francisco, California, United States Performing Arts Consultants Full time

    We are seeking a highly organized and proactive Administrative Coordinator to support the team in daily administrative tasks and personal errands. The ideal candidate will demonstrate excellent communication skills and the ability to manage multiple priorities efficiently.*Key Responsibilities:* Manage and organize schedules, appointments, and meetings....


  • San Francisco, California, United States Career Group Full time

    About UsCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide.Job OverviewWe are seeking an experienced Administrative Assistant with a strong organizational mindset and a passion for communication to join...


  • San Francisco, California, United States Fehrandpeersdc Full time

    Job SummaryWe're seeking a highly organized and proactive Workplace Coordinator to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities.This role requires someone who is enthusiastic, attentive, and organized, to effectively assist clients and staff alike with...


  • San Francisco, California, United States Career Group Full time

    About UsCareer Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide.Job OverviewWe are seeking an experienced Administrative Assistant to join our Communications team. This role is essential in supporting our...


  • San Francisco, California, United States CVR Associates, INC Full time

    Job SummaryCVR Associates, INC is seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support to the Housing Choice Voucher (HCV) Project-Based Voucher (PBV) program operations. The successful candidate will be responsible for scanning and indexing documents, managing mail, assisting with waitlist maintenance,...


  • San Francisco, California, United States Climate Breakthrough Full time

    About Climate BreakthroughClimate Breakthrough is a global philanthropy dedicated to supporting extraordinary climate leaders in their pursuit of ambitious and transformative climate endeavors. Our mission is to make a significant impact in resolving the climate crisis by freeing leaders to translate their boldest ideas into action.Job SummaryWe are seeking...