President's Office Coordinator

3 weeks ago


Westbrook, Maine, United States A.R. Mazzotta Full time

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to the President of our organization, based in Westbrook.

Job Overview:

This is a unique opportunity to work with a dynamic team and contribute to the success of our organization.

Responsibilities:
  • Scheduling Management: Organize meetings, appointments, and events with precision and efficiency.
  • Communication Expertise: Craft professional emails, documents, and letters while answering and screening calls.
  • Meeting Preparation: Prepare comprehensive agendas, gather and organize necessary documents, and take meeting minutes when required.
  • Project Coordination: Assist with specific projects, compile reports, and track deadlines with accuracy.
  • Office Administration: Manage budgets, coordinate with other departments, and oversee various administrative tasks.
  • Liaison Role: Act as a point of contact between the President and other stakeholders, ensuring seamless communication.
Requirements:
  • Administrative Experience: 2+ years of supporting C-Level Management, preferably.
  • Effective Communication: Excellent written and verbal skills.
  • Computer Proficiency: Proficient in Microsoft Office Suite.
  • Project Management: Experience coordinating multiple projects.
  • Multitasking: Ability to juggle multiple tasks with ease.
  • Executive Scheduling: Experience managing executive schedules.
  • Event Coordination: Meeting and event coordination experience.
  • Attention to Detail: Extremely detail-oriented.
  • Problem-Solving: Strong problem-solving skills.
  • Interpersonal Skills: Excellent interpersonal skills.
Why Choose Us:

A.R. Mazzotta is an equal opportunity employer dedicated to fostering a diverse and inclusive work environment.



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