Fiscal Services Coordinator

2 weeks ago

Jonesboro, Arkansas, United States Arkansas State University Full time

Job Overview

The Fiscal Support Analyst plays a crucial role in the financial operations of the organization, focusing on the Accounts Payable sector. This position is responsible for a variety of fiscal tasks that are essential for maintaining accurate financial records and ensuring compliance with relevant regulations.

Key Responsibilities:

  • Manage the processing of invoices for payments, including the printing of checks and uploading of positive pay files to the banking system.
  • Communicate with departments and vendors to resolve discrepancies between invoices and purchase orders.
  • Assess applicable sales tax on purchases and ensure accurate financial reporting.
  • Verify the accuracy of wire transfers and ACH payments initiated by the Treasury Office.
  • Generate reports to monitor outstanding purchase orders and follow up with departments for necessary documentation.
  • Collaborate with departments and Procurement to close or update purchase orders as needed.
  • Handle requests for stop payments and void checks when necessary.
  • Assist in the preparation of annual 1099 reports and manage stale dated checks through the unclaimed property process.
  • Support the year-end closing process and provide exceptional customer service to faculty and staff.
  • Perform additional duties as assigned.

Qualifications:

The ideal candidate will possess a Bachelor's Degree in business, finance, or a related field. Relevant job-related education and experience may be considered in lieu of formal qualifications, subject to approval.

Skills and Abilities:

  • Strong customer service orientation.
  • Proficient understanding of accounting principles and database management.
  • Ability to interpret and apply policies, procedures, and regulations effectively.
  • Competence in conducting research and preparing comprehensive reports.

Work Schedule:

Typical work hours are Monday through Friday, from 8:00 a.m. to 5:00 p.m., with additional hours as required.

Note:

This position is part of a team that participates in E-Verify.

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