Clerical Operations Assistant III
2 weeks ago
ADMINISTRATIVE SUPPORT ASSISTANT III
Best of Dade County
Salary Range:
$26,708 - $40,938
Job Type:
Full-time
POSITION OBJECTIVE
The primary aim of this role is to execute clerical and administrative functions that enhance the smooth and effective operations of the office.
KEY RESPONSIBILITIES
1. Carry out a range of clerical tasks to assist supervisory and administrative staff in managing daily operations.
2. Address, investigate, and respond to inquiries from stakeholders, including parents, students, and staff, as necessary.
3. Exhibit and foster outstanding customer service by welcoming students, parents, staff, and visitors courteously, striving to resolve issues promptly.
5. Compose and edit standard correspondence, including forms, memoranda, and reports. Prepare acknowledgments and other communications on behalf of the supervisor.
6. Review and verify data analysis and reports for accuracy and completeness.
7. Follow up with relevant individuals to address and resolve issues.
8. Maintain organized and accurate records of general correspondence and business communications.
9. Manage incoming calls, providing assistance and directing inquiries appropriately. Welcome and guide visitors as needed.
10. Coordinate meetings, conferences, and business travel arrangements.
11. Maintain data, statistics, and other information, preparing reports as required.
12. Support efficient office operations by providing clerical assistance as needed.
13. Interact effectively with the public, staff, students, and administrators, employing tact and sound judgment.
14. Operate standard office equipment as required.
15. Ensure compliance with equal employment and non-discrimination policies.
17. Stay informed about current developments and resources related to job responsibilities.
18. Adhere to safety regulations and procedures.
19. Comply with federal and state laws, as well as organizational policies.
20. Perform additional duties as assigned by the immediate supervisor or designated personnel.
MINIMUM QUALIFICATIONS & EXPERIENCE
1. Standard high school diploma or equivalent.
2. At least three (3) years of clerical experience within the last five (5) years.
3. Familiarity with clerical practices, including filing and telephone etiquette.
4. Proficient in operating office machinery and equipment, including computers and printers.
5. Strong verbal and written communication skills.
6. Excellent organizational skills and attention to detail.
7. Computer proficiency as required for the position.
PREFERRED QUALIFICATIONS & EXPERIENCE
1. Previous clerical experience within the organization.
2. Bilingual abilities.
PHYSICAL REQUIREMENTS
Light Work:
Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.
TERMS OF EMPLOYMENT
For a complete job description, please refer to the official job listing.
Salary Range:
$26,708 - $40,938
NOTE:
New hires will be compensated at the minimum of the assigned salary range.
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