Administrative Coordinator

1 week ago

New York, New York, United States MD Squared Property Group, LLC Full time
Job Title: Administrative Assistant

MD Squared Property Group, LLC is seeking a highly organized and proactive Administrative Assistant to support an executive in managing day-to-day tasks. This role is perfect for someone with a keen interest in real estate and excellent written and verbal communication skills.

Key Responsibilities:
  • Calendar Management: Coordinate and manage the executive's schedule, including meetings, appointments, and events.
  • Travel Arrangements: Book travel, accommodations, and transportation for the executive and other team members as needed.
  • Client Relations: Assist with client communications, including sending gifts, thank-you notes, and other client-focused tasks.
  • Document Preparation: Prepare reports, presentations, and other documents as required by the executive.
  • Inbox Management: Monitor emails on behalf of the executive, prioritizing and flagging important communications.
  • General Support: Provide general administrative support, including filing, answering phones, and maintaining office supplies.
  • Special Projects: Assist with ad-hoc projects and tasks as needed, particularly those related to real estate.
Qualifications:
  • Strong Organizational Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent Communication Skills: Ability to communicate effectively with the executive, team members, and clients.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Confidentiality: Ability to maintain confidentiality and handle sensitive information.
  • Interest in Real Estate: Interest in real estate is a plus.
  • Previous Experience: Previous experience in an administrative role is preferred but not required.
  • Positive Attitude: Positive attitude and willingness to learn.
Benefits:
  • Medical, Dental, and Vision Benefits: Comprehensive benefits package.
  • Paid Time Off: Paid time off, sick pay, and 12 federal holidays.
  • Hybrid Schedule: Opportunity to work closely with a successful executive in the real estate industry.

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