Principal Administrative Specialist

3 weeks ago


Baltimore, Maryland, United States Johns Hopkins University Full time
Job Summary

We are seeking a highly skilled and experienced Principal Administrative Specialist to provide exceptional support to the Associate Dean for Development and Alumni Relations at Johns Hopkins University.

Key Responsibilities
  • Supporting the Associate Dean
    • Represent the Associate Dean with the University, School, donors, prospects, organizations, agencies, and groups.
    • Manage special projects on behalf of the Associate Dean.
    • Ensure that the Associate Dean is fully prepared for meetings by proactively compiling research on meeting content, agendas, and subject matters.
  • Administrative Support
    • Oversee the maintenance of the Associate Dean calendars.
    • Coordinate meetings and committees.
    • Schedule appointments and resolve scheduling conflicts.
  • Project Management
    • Carry out critical and strategic projects in conjunction with other team or committee members.
    • Develop plans, timelines, and milestones.
    • Identify and communicate alternatives and make recommendations regarding appropriate courses of action.
  • Communication and Coordination
    • Manage communications from the Associate Dean and the department.
    • Prepare and oversee drafts of communications, announcements, letters, and memos.
Requirements
  • Bachelor's degree.
  • Five years in providing high-level expertise.
  • Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Seven years' experience in support of academic, business, research, and/or development.
  • Previous work experience in administration at a higher education institution with a strong customer service orientation.
  • Knowledge of JHU policies, procedures, and administrative/financial systems.
  • Extensive and advanced knowledge of Microsoft Office software.


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