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Administrative Coordinator

2 months ago

Baltimore, Maryland, United States Johns Hopkins University Full time
Job Summary

We are seeking a highly skilled Administrative Specialist to join our team at the SNF Agora Institute at Johns Hopkins University. The successful candidate will be responsible for coordinating and overseeing the administrative functions of the Center for Economy and Society (CES) within the SNF Agora Institute.

Key Responsibilities
  • Plan and coordinate a large portfolio of special events and projects both on-site and externally.
  • Execute strategic initiatives as assigned and implement critical projects, developing plans and timelines for execution.
  • Work with CES leadership, staff, and SNF Agora staff to ensure the Center's activities are integrated with the operations of the SNF Agora Institute.
  • Manage the workflow of the CES leadership, providing project management and administrative support of essential tasks, ensuring metrics are met, on-time and responsible parties complete designated tasks.
  • Provide insight and recommendations to CES leadership team that supports its strategic objectives and goals.
  • Work with CES leadership team to identify and develop efficient systems and processes for implementation of all CES activities.
  • Exercise discretion and independent judgement over his/her own work.
  • Collaborate with external and internal key stakeholders, facilitating relationships and building a network of colleagues with the aim to expand CES collaborations and partnerships.
  • Coordinate and manage all domestic and international travel arrangements and itineraries with approved Johns Hopkins University travel agents and policies as needed.
  • Manage problem solving for day-to-day administrative functions of the center.
  • Oversee and coordinate with the SNF Agora Institute Communications team to develop marketing and branding plans for the center, PR / external media outreach plans and website/social media content development.
  • Assist the SNF Agora Finance team with ensuring center costs are within budget and allowable.
  • Supervise and oversee Center student workers and approve their time in TimesheetX.
  • Process and track of monthly executive corporate card expenses through CONCUR.
  • Create and maintain special projects schedules and deliverables as assigned.
  • Perform other duties as assigned.
Requirements
  • Bachelor's Degree.
  • Five years in providing high level expertise.
  • Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Experience with special event management.
  • Experience in an academic setting and/or development activities and operations, providing high level administrative oversight, coordination and advice.
  • Ability to manage multiple projects and establish priorities using independent judgement and ensuring deadlines are met.
  • Demonstrated interpersonal, organizational, and problem- solving skills.
  • Ability to handle highly confidential and sensitive matters in an appropriate manner.
  • Ability to work in a fast-paced environment and flexibly handle competing priorities and stakeholders.
  • Skill with creating and establishing workflows and policies for best practices.