Marketing Event Coordinator

2 days ago

San Diego, California, United States Singleton Schreiber, LLP Full time
Job Summary

We are seeking a highly organized and detail-oriented Marketing Event Coordinator to join our team at Singleton Schreiber, LLP. The ideal candidate will have a strong background in event management and marketing, with excellent communication and project management skills.

Key Responsibilities
  • Manage a comprehensive list of upcoming events for general firm marketing, as well as specific regional locations and specific practice groups.
  • Spearhead and organize all event registration processes, including managing attendee lists, RSVPs, and ensuring travel logistics are arranged for each attendee.
  • Strategically coordinate event logistics, including venues research, travel arrangements, sourcing vendors (catering, equipment rental, etc.) and contract negotiation/review.
  • Manage and coordinate all Firm Town Hall Events, both virtual and in-person, which includes scheduling, hosting, press coordination, firm and client communication, and more.
  • Collaborate and oversee details for event promotion (flyers, invitations, advertisements), registration and attendee management, and attendee inquiries.
  • Lead efforts on virtual events, webinars, and virtual branding efforts, this includes sponsorships, registrations, presentations, and logistical details for firm presentation and needs.
  • Manage the Sponsorship and Exhibitor Process for any upcoming event or trade association. Ensuring all ad assets, registration, and payments are secured.
  • Facilitate and strategize with CMO/Senior Marketing Manager/Attorneys regarding target trade associations/organizations and/or managing speaking engagements, calendar/timelines, and presentation opportunities.
  • Serve as the point of contact (when feasible) for event or will communicate accordingly with the appropriate participants/attendees. This role will be responsible for resolving any issues that may arise to ensure the event runs seamlessly.
  • Supervise staff and/or volunteers for direct setup/teardown and manages emergencies with poise and efficiency.
  • Conduct post-event audits and evaluations to assess event's success, will gather feedback for future improvements to report to Marketing Department.
  • Works with closely with the Marketing Manager to ensure budgeting and costs align with the firm's objectives and Accounting Department's reporting.
  • Assists in sourcing and vendor management for marketing materials, services, and company-branded swag/promotional materials. This includes customized gift options for client or employee appreciation gestures.
  • Collaborates and manages the annual referral gifting for firm, including recipient list, information management, and service sourcing.
Requirements
  • 3-5 years of experience in legal marketing and event management.
  • 4-year college degree
  • Ability to work in our San Diego office with a hybrid work schedule.
Equal Opportunity Employer

Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.

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