Human Resources Coordinator

3 weeks ago

Minneapolis, Minnesota, United States Vaco Full time
Job Summary

As an HR Onboarding Specialist at Vaco, you will be responsible for ensuring a seamless employee onboarding experience. This includes working with business partners, HR business partners, shared services, and payroll teams to manage national and international employee onboarding data and ensure it is accurately added to HRIS systems.

Key Responsibilities
  • Manage employee onboarding administration, including pre-screening, contracts, and background checks for new hires, extensions, and probations.
  • Process new hires, including preparing offer letters, obtaining position numbers, and inputting on orientation schedules.
  • Ensure new hire paperwork is received and completed properly, including entering I9 eligibility information into the system within 3 days of hire.
  • Retrieve and review background checks received from our third-party administrator and resolve any discrepancies noted.
  • Conduct pre-employment new hire background checks, such as OFAC/OFSI.
  • Process SAP changes, including transferring employees between transits, opening new transits on SAP, and processing title changes.
  • Work with our external immigration legal counsel regarding all aspects of VISA/immigration-related issues.
  • Prepare and process invoices for signature.
  • Create and produce various reports as requested.
  • Process termination notices to ensure employees are terminated from SAP in a timely manner.
  • Prepare new hire and termination kits.
  • Distribute quarterly loan statements for staff loans.
  • Arrange events and off-site meetings.
  • Assist with the year-end process.
  • Support special projects as assigned.
  • Provide backup support for other HR team members.
  • Ensure processes are completed and identify process improvements.

Requirements
  • High School Diploma or GED.
  • 5-9 years of recent relevant prior HR experience.
  • Experience working in a fast-paced working environment.

What We Offer
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.

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