Administrative Assistant 2

3 days ago


Albany, New York, United States StateJobsNY Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant 2 to provide exceptional support to our team. The successful candidate will be responsible for providing administrative support to the Deputy Commissioner and other Division managers, including scheduling meetings, maintaining vacation calendars, and performing various other tasks as needed.

Key Responsibilities
  • Provide direct administrative support to the Deputy Commissioner and other Division managers, including scheduling meetings, maintaining vacation calendars, and performing various other tasks as needed.
  • Provide general administrative support for the office, including answering the main phone line, greeting visitors, distributing incoming mail, and monitoring office supplies and equipment.
  • Review work done by others to check for correct spelling and proper grammar, ensure that office format policies are followed, and provide recommendations for revisions.
  • Disseminate information to Division staff and address any questions, register staff for trainings, and follow up with staff to ensure completion of all mandated trainings.
  • Serve as the Service Requestor, which involves submitting, tracking, and following up on tickets for certain IT requests, managing the IT provisioning process for new staff and the de-provisioning process for staff that are leaving.
  • Serve as the Travel Coordinator, which involves sharing of information and offering assistance with SFS.
  • Assist with various aspects of the Division's recruitment efforts.
  • Compile biweekly and tickler reports and send out report reminders.
  • May supervise lower-level administrative staff, as necessary.
Requirements
  • High school diploma or high school equivalency diploma.
  • Three years of experience in administrative support, which includes use of office software (e.g., email, word, excel), provision of customer service, business writing, and management of an office.
Preferred Qualifications
  • Certification (e.g., IAAP Certified Administrative Professional), diploma, or Associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.
What We Offer

We offer a competitive salary and a comprehensive benefits package, including health insurance, retirement savings, and paid time off. We also offer opportunities for professional development and advancement.

We are an equal opportunity employer and welcome applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees.



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