Accounting Administrative Assistant
3 weeks ago
Job Summary:
Prism Specialties, a disaster restoration company, is seeking an Accounting Administrative Assistant to join their team. Under the direction of the Controller, the Accounting Administrative Assistant is responsible for various clerical and accounting tasks to ensure efficient communication and work among staff members. This position involves travel, coordinating job activities at customer locations, and working independently in a fast-paced environment.
Responsibilities:
Research and implement travel arrangements, including flights, hotels, and transportation
Maintain daily log sheets, including labor, equipment, and material usage logs
Enter usage information to generate invoices
Coordinate with outside service providers to meet expectations and deadlines
Summarize daily job communications from the Project Engineer and distribute appropriately
Coordinate meals at the job location or hotel
Communicate with adjusters, contractors, and customers in a professional manner
Respond to requests for service as required
Assist with generating reports
Use computer, internet, cell phone, and general office machines
Accurately maintain files and record keeping
Complete invoices and collect payments
Maintain reports and sales data
Draft professional letters with proper English and grammar
Answer calls after hours when needed
Requirements:
Minimum 2-year college degree
Minimum 5 years of administrative experience
Minimum 2 years of accounting support
QuickBooks Desktop experience required
General knowledge of accounting principles
High efficiency with Excel and Microsoft applications
Typing skills of 50 wpm minimum
Works well under pressure with immediate deadlines
Expert multitasker – able to switch assignments as needed
Perks/Benefits:
Competitive Pay
401(k) matching
Flexible Spending Account
Dental, Medical, and Vision
Short and Long-Term Disability
Life Insurance
Paid Time Off
Great Work Culture
Growth Opportunities
Company-paid meals, accommodations, and transportation while traveling on assignment
Company cell phone
Job Type: Full-time
Pay: $22-$25/hour
Schedule:
Day shift
Monday to Friday
Weekend availability
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