Administrative Support Specialist

1 week ago


Warsaw, New York, United States LADGOV CORPORATION Full time

Job Title: General Clerk

We are seeking a meticulous and systematic individual to fulfill the role of Administrative Support and Payment Processing Specialist at LADGOV CORPORATION. This position is crucial for maintaining efficient office operations by managing financial data, processing payment requests, and ensuring adherence to relevant policies.

Key Responsibilities:

  • Payment Request Verification:
    • Organize and review supporting documentation for payment requests.
    • Ensure alignment with contracting requirements and budgetary constraints.
    • Validate land control and necessary signatures.
    • Complete payment checklists by accessing relevant databases.
  • Producer Requests Monitoring:
    • Oversee case files related to wetland and erodible land compliance.
    • Coordinate documentation with the appropriate agencies.
    • Track and manage appeals concerning determinations.
  • Map Determination Updates:
    • Revise forms based on provided mapping for precise documentation.
    • Draft determination letters and related correspondence.
  • Field Staff Support:
    • Distribute notification letters, collect crop history, and manage schedules.
  • Software and File Management:
    • Become proficient in relevant software tools.
    • Organize participant documentation efficiently.
  • Easement Coordination:
    • Collaborate with stakeholders and landowners regarding easements.
    • Maintain monitoring spreadsheets and ensure accurate data entry.
    • Facilitate the necessary processes and form submissions.
  • Documentation Review:
    • Ensure documentation accuracy and compliance with standards.
    • Prepare payment-related documents for necessary approvals.
  • Contract Management:
    • Review contracts for necessary updates and payment processing.
    • Confirm that all documentation is complete and properly archived.
  • Data Reporting:
    • Compile and analyze reports from various sources.
  • Administrative Duties:
    • Maintain documentation on internal platforms.
    • Engage in training sessions to stay informed on policies.

Qualifications:

  • Exceptional attention to detail and organizational skills.
  • Proficient in relevant software and Microsoft Office applications.
  • Strong communication abilities.
  • Ability to collaborate effectively within a team.
  • Familiarity with relevant programs and policies.


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