Administrative Support Specialist

2 months ago

Warsaw, New York, United States LADGOV CORPORATION Full time

Job Title: General Clerk

We are seeking a meticulous and organized individual to fulfill the role of Payment Processing and Administrative Support Specialist at LADGOV CORPORATION. This position is crucial for maintaining the efficient functioning of our office by overseeing cost data management, processing payment requests, and ensuring adherence to relevant policies.

Key Responsibilities:

  • Verification of Payment Requests:
    • Organize and validate supporting documentation for payment requests.
    • Ensure alignment with contracting regulations and financial limits.
    • Confirm land ownership and required signatures.
    • Complete payment checklists utilizing relevant databases.
  • Monitoring Producer Requests:
    • Manage case files related to wetland and erodible land.
    • Coordinate necessary paperwork with the appropriate agencies.
    • Track and document appeals regarding determinations.
  • Updating Map Determinations:
    • Revise forms based on submitted maps for precise representation.
    • Draft determination letters and related correspondence.
  • Support for Field Staff:
    • Distribute notification letters, collect crop history, and maintain schedules.
  • Software and File Management:
    • Acquire proficiency in relevant software tools.
    • Organize participant documentation efficiently.
  • Coordination of Easements:
    • Collaborate with stakeholders and landowners regarding easements.
    • Maintain monitoring records and perform data entry tasks.
    • Manage necessary processes and documentation submissions.
  • Documentation Review:
    • Ensure accuracy and compliance of documentation.
    • Prepare payment-related information and documents for necessary approvals.
  • Contract Management:
    • Review contracts for necessary updates and payment processing.
    • Ensure all documentation is complete and properly archived.
  • Data Reporting:
    • Compile and analyze reports from various sources.
  • Administrative Responsibilities:
    • Maintain documentation on digital platforms.
    • Engage in training sessions to stay informed on policy updates.

Qualifications:

  • Exceptional attention to detail and organizational skills.
  • Proficient in relevant software and Microsoft Office applications.
  • Strong communication abilities.
  • Capability to collaborate effectively within a team.
  • Familiarity with relevant programs and policies.

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