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Administrative Support Specialist

2 months ago

Warsaw, New York, United States LADGOV CORPORATION Full time

Job Title: General Clerk

At LADGOV CORPORATION, we are seeking a meticulous and organized individual to fulfill the role of Payment Processing and Administrative Support Specialist. This position is crucial for maintaining the efficient functioning of our office by managing financial data, processing payment requests, and ensuring adherence to relevant policies.

Key Responsibilities:

  • Verification of Payment Requests:
    • Organize and verify supporting documentation for payment submissions.
    • Ensure compliance with contract stipulations and budgetary limits.
    • Confirm land ownership and required signatures.
    • Complete payment checklists utilizing relevant databases.
  • Monitoring Compliance Requests:
    • Manage case files related to wetland and erodible land compliance.
    • Coordinate documentation with the relevant agricultural agencies.
    • Track and manage appeals concerning compliance determinations.
  • Updating Map Determinations:
    • Revise forms based on provided mapping information for accuracy.
    • Draft determination letters and related correspondence.
  • Support for Compliance with Food Security Act:
    • Distribute notification letters, collect crop history, and maintain schedules.
  • Management of Software and Files:
    • Acquire proficiency in relevant software tools.
    • Organize and maintain participant files systematically.
  • Coordination of Easements:
    • Collaborate with stakeholders and landowners regarding easements.
    • Maintain spreadsheets for monitoring and data entry.
    • Oversee the submission process for necessary forms.
  • Documentation Review:
    • Ensure accuracy and compliance of documentation.
    • Prepare payment documents for necessary approvals.
  • Contract Management:
    • Review contracts for updates and payment processing.
    • Ensure completeness and proper filing of all documents.
  • Data Reporting:
    • Compile and generate reports from various sources.
  • Administrative Duties:
    • Maintain documentation on internal platforms.
    • Engage in training sessions to stay informed on policy updates.

Qualifications:

  • Exceptional attention to detail and organizational skills.
  • Proficient in relevant software and Microsoft Office Suite.
  • Strong communication abilities.
  • Ability to collaborate effectively within a team.
  • Familiarity with relevant programs and policies.