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Administrative Support Specialist

2 months ago

Warsaw, New York, United States LADGOV CORPORATION Full time

Job Title: General Clerk

We are seeking a meticulous and organized individual to fulfill the role of Payment Processing and Administrative Support Specialist at LADGOV CORPORATION. This position is crucial for maintaining the efficient functioning of our office by overseeing cost data management, processing payment requests, and ensuring adherence to NRCS (Natural Resources Conservation Service) regulations.

Key Responsibilities:

  • Payment Request Verification:
    • Organize and validate supporting documentation for payment requests.
    • Ensure compliance with contractual stipulations and budgetary constraints.
    • Confirm land ownership and necessary signatures.
    • Complete payment checklists utilizing FSA and NRCS databases.
  • Monitoring Compliance Requests:
    • Manage case files related to wetland and erodible land.
    • Coordinate documentation with the USDA Farm Service Agency.
    • Track appeals concerning compliance determinations.
  • Map Determination Updates:
    • Revise forms based on provided maps for precise documentation.
    • Draft determination letters and relevant correspondence.
  • Support for Food Security Act Compliance:
    • Distribute notification letters, collect crop history, and maintain schedules.
  • NRCS Software Proficiency and File Management:
    • Acquire knowledge of NRCS software tools.
    • Organize participant documentation efficiently.
  • Easement Coordination:
    • Collaborate with partners and landowners regarding easements.
    • Maintain monitoring spreadsheets and perform data entry tasks.
    • Manage CUA processes and form submissions.
  • Documentation Accuracy Review:
    • Ensure documentation is accurate and compliant.
    • Prepare payment information and documents for approval.
  • Contract Management:
    • Review contracts for updates and payment processing.
    • Ensure all documents are complete and appropriately filed.
  • Data Reporting:
    • Compile reports from various sources for internal use.
  • Administrative Task Management:
    • Maintain various documents on SharePoint.
    • Participate in training sessions to stay informed on policies.

Qualifications:

  • Exceptional attention to detail and organizational skills.
  • Proficient in NRCS software and Microsoft Office Suite.
  • Strong communication abilities.
  • Ability to collaborate effectively within a team.
  • Familiarity with NRCS programs in New York.