Executive Legal Assistant

14 hours ago

Burbank, California, United States Peermusic Full time

Job Title: Executive Legal Assistant

Job Summary:

We are seeking a highly organized and proactive Executive Legal Assistant to provide high-level support for the department of legal and business affairs of an independent global music company, reporting to the Chief Counsel. As a critical supporting member of a global corporate team, you will play a vital role in a dynamic and growing entertainment company, supporting staff attorneys and enabling the Chief Counsel to focus on strategic corporate, transactional, litigation, and policy initiatives.

Key Responsibilities:

  • Provide expert legal administrative support, including managing complex calendars and travel arrangements, expense reports, CLE and internal training requirements.
  • Prioritize, manage, schedule, and facilitate a high volume of international meetings and conference calls, internal and external. Participate in and take electronic notes of all required meetings; provide action points and notes to file.
  • Manage and coordinate strategic projects; analyze, report on progress and various ad-hoc projects.
  • Screen, analyze, log, and prioritize high volumes of incoming correspondence from counterparties and clients as well as creative, administrative, and executive personnel worldwide.
  • Oversight and operation of task management, contract workflow, and legal billing software platforms.
  • Contract review across a variety of entertainment and corporate transactions.
  • Rapid, on-the-fly research of electronic files and correspondence to understand, identify, and summarize critical active matters.
  • Preparation and compilation of deal forms and correspondence to facilitate and expedite drafting by attorneys.
  • Tracking of contract progress and oversight of all exhibits, attachments, deliverables, and vouchers for payments on execution, contract summaries and circulation.
  • Litigation support – tracking deadlines, managing discovery and status updates.
  • Support in corporate secretarial functions (corporate establishment, registration, and governance).
  • Resolution of general administrative issues: interdepartmental communications and requirements, liaising with office and facilities personnel; oversight of departmental logistics.

Requirements:

  • Minimum 3 years' experience supporting senior executives.
  • Bachelor's degree or equivalent.
  • Exceptional written and verbal communication skills; previous professional writing experience a plus.
  • Data literacy and proficient business math.
  • Organizational skills and ability to multi-task in a fast-paced environment.
  • Ability to exercise independent judgment in prioritization and time management.
  • Extensive professional (or academic) experience in Microsoft Office environment, including Word, Outlook, Excel (including formulas), PowerPoint, SharePoint, and Teams. Microsoft Access skills (including familiarity with SQL and Visual Basic tools) a strong plus. Expert redlining skills required.
  • Proficiency across multiple e-signature platforms.
  • Unparalleled natural-language and KQL search proficiency within SharePoint, Outlook, and the web.
  • Discretion and extreme confidentiality in handling of sensitive information.
  • A second language is an asset.

Benefits:

  • Competitive salary and paid holiday schedule.
  • Generous medical/dental/vision packages.
  • 401K – 50% match up to 5%.
  • Working as part of a diverse and respectful global community of people with a passion for music and serving those who create it.

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