Recruitment Operations Specialist

2 weeks ago


San Diego, California, United States Collabera Full time

Position Overview:


The Talent Acquisition Support Associate collaborates closely with the Talent Acquisition Management team and a group of recruiters to provide logistical and administrative assistance, including scheduling, coordination, and document management.

This role involves significant interaction and communication with Hiring Managers and prospective candidates.

The TA Support Associate is tasked with reaching out to candidates, organizing interviews, coordinating candidate travel, managing on-site activities, resolving issues, expediting expense reimbursements, supporting job fairs, and overseeing special projects as assigned.


Key Responsibilities:
Facilitates interview scheduling and comprehensive travel arrangements.

Oversees the concluding phases of the recruitment lifecycle, which encompasses finalizing offer letters, preparing offer packets, updating candidate records within the applicant tracking system (Workday), and onboarding new hires on their initial day.

Maintains all candidate documentation, ensuring all materials are collected and compliance standards are met throughout the recruitment process.

Conducts reference checks, phone screenings, and sourcing as required.
Assists in the coordination of university recruitment and internship initiatives. Manages contractor administration, including vendor oversight and contractor tracking.
Ensures EEO data is accurately recorded within the applicant tracking system.
Compiles and disseminates weekly email updates regarding newly available positions within the organization.

Qualifications:
Minimum of 2 years of experience in Human Resources, Recruiting, or a related field.
Highly organized with a keen attention to detail and accuracy; excellent follow-through capabilities.
Proven ability to thrive in a fast-paced, high-performance environment. Proficient in MS Word, Excel, and Outlook.
Exceptional verbal and written communication skills.
Strong focus on detail.
Outstanding customer service abilities.

Educational Background:
Bachelor's degree or an equivalent combination of experience and education. Additional Information: All personal information will be kept confidential in accordance with EEO guidelines.

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