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Executive Support Specialist

2 months ago

New York, New York, United States G-III Apparel Group Full time
{"Job Title": "Executive Support Specialist", "Job Summary": "We are seeking a highly skilled and experienced Executive Support Specialist to join our team at G-III Apparel Group, Ltd.

As an Executive Support Specialist, you will provide high-level administrative support to our executives and their teams, handling confidential information requests, preparing reports, and performing clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and managing travel arrangements and calendar.

Responsibilities:

* Manage calendar, schedule, and coordinate meetings, conferences, and appointments, prioritizing and optimizing the executive's time to ensure productive workflow.
* Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and dining, providing comprehensive travel packages with all necessary documentation and information.
* Prepare meeting agendas, presentations, and relevant materials, coordinate logistics for internal and external meetings, ensuring smooth execution.
* Organize and maintain confidential files and documents, both digital and physical, assist in preparation of reports, memos, and presentations.
* Monitor and reconcile expense reports, ensuring accuracy and compliance with company policies.

Requirements:

* Bachelor's Degree required (Business Administration or Finance preferred)
* Minimum 8 years of experience working as an administrative assistant, providing support to high-profile stakeholders.
* High energy but composed, with a good speaking voice, excellent presentation, and confident demeanor.
* Proactive rather than reactive - plans for all eventualities but ability to be flexible to changing work demands at short notice.
* Discretion and trustworthiness.
* High performer who develops careful plans and executes consistently and effectively.
* Must be a big picture person while still able to consider the smallest detail.
* Able to work collaboratively and bring out the best in people.
* Sense of humor, humility, earnestness, and bright disposition essential.
* Active listener - take information, process, and act on it.
* High levels of confidentiality and discretion.
* Remains calm under pressure.
* Sense of humor.
* Strong written and verbal communication skills.
* Superb with Microsoft Office (Outlook, PowerPoint, Excel, and Word).

About G-III Apparel Group, Ltd.:

G-III excels at bringing excitement and confidence to customers through the fashion we create. We are global experts in design, sourcing, manufacturing, distribution, and marketing, which enables us to fuel the growth of a substantial portfolio of brands. With more than 30 licensed and owned brands, including some of the most sought-after names in global fashion, our success is driven by our team's entrepreneurial spirit and our deep relationships across the industry.

G-III's owned brands include DKNY, Karl Lagerfeld Paris, Donna Karan, Vilebrequin, Sonia Rykiel, G.H. Bass, Bass Outdoor, Andrew Marc, Eliza J., GIII Sports, and more. G-III has fashion licenses under the Calvin Klein, Tommy Hilfiger, Cole Haan, Dockers, Guess?, Kenneth Cole, Levi's, Vince Camuto, Margaritaville, and more. G-III also operates retail stores for the DKNY, Karl Lagerfeld Paris, and Donna Karan brands.

We offer a competitive salary range of $110,000 - $150,000 per year.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.

If you are a motivated and experienced administrative professional looking for a challenging and rewarding role, please submit your application.

We look forward to hearing from you