Senior Research Administration Officer
2 weeks ago
Department Overview:
The Office of Contract and Grant Administration (OCGA) operates under the Office of Research Administration (ORA), which serves as the central institutional body overseeing comprehensive research administration and compliance activities. This includes managing pre-award and post-award processes, financial oversight of sponsored projects, and ensuring adherence to human research regulatory standards. OCGA is responsible for the stewardship of research administration data and the systems that facilitate ORA's operations.
OCGA oversees a substantial portfolio, managing approximately $1.6 billion in contract and grant awards and processing over $5 billion in funding requests annually.
With delegated authority from the Regents of the University of California, the Office of the President, and the Chancellor of UCLA, OCGA is empowered to solicit, accept, and execute research agreements and related documentation for both governmental and non-profit sponsored project activities.
OCGA acts as the primary liaison for funding agency representatives and relevant regulatory officials.OCGA is tasked with interpreting University-wide policies, sponsor guidelines, and applicable federal and state regulations concerning sponsored activities.
Position Overview:
The Senior Research Administration Officer is a pivotal technical expert who imparts knowledge and offers advanced guidance to UCLA faculty and staff, particularly in navigating complex aspects of proposal development and award management.
This role involves authorizing and supervising the submission of proposals, as well as negotiating, accepting, and executing intricate agreements with government and non-profit sponsors.
The Officer manages a diverse portfolio of non-standard research, public service, and training initiatives funded by various governmental entities (federal, state, county, city, international) and domestic and international non-profit organizations (foundations and charitable entities).
While ensuring exceptional customer service, key responsibilities include but are not limited to: 1) advising faculty researchers and campus personnel on the development of complex proposals and the prudent management of sponsored project funds in alignment with University and Sponsor Policies; 2) identifying, analyzing, and communicating intricate terms and conditions, as well as policies and procedures, in a professional and supportive manner; 3) evaluating a wide range of factors to negotiate and manage complex research contracts and grants, including incoming and outgoing subawards, clinical trial agreements, and multi-party contracts; 4) contributing to the development of large-scale complex projects; 5) confirming compliance approvals from campus compliance committees.This position holds institutional signature authority as delegated by the Regents of the University of California, with thresholds established through operational policies, and is authorized to review and sign transactions for junior staff.
Based on OCGA's organizational structure, this role will primarily focus on one of the following areas:Contract & Grants: Responsible for negotiating and managing contract and grant proposals, awards, and non-financial post-award activities. Outgoing Subawards: Responsible for drafting, negotiating, executing, and maintaining third-party agreements where UCLA is the primary awardee, including non-financial post-award activities. Proposal & Award Intake Team:
Responsible for the receipt, recording, review, assignment, tracking, and communication (both internal and external) related to all proposals and awards.
*Primary Focus: State/Local Agreements.Salary & Compensation:
*The University of California, Los Angeles offers a comprehensive pay range. Actual salary offers take into account various factors, including budgetary constraints, prior experience, skills, knowledge, abilities, education, licensure, certifications, and other business considerations. Salary offers at the upper end of the range are uncommon. Visit the University’s website to explore benefits that commence on the first day of employment and to calculate the total compensation value, including benefits.
Qualifications:
In-depth understanding of Federal Uniform Guidance, funding agency policies and procedures, Federal Acquisition Regulation (FAR), and agency-specific supplemental clauses. (Required)
Ability to address customer needs, negotiate mutually beneficial workflows, and communicate effectively towards shared objectives, while establishing service expectations and delivering a comprehensive suite of services.
Deliver high-quality customer service to a diverse group of colleagues within the organization and the broader campus research community.
Advanced working knowledge and proven capability to identify and resolve complex grant and contract issues related to federal, international, city, county, state, and non-profit agreements.
Extensive knowledge of federal, state, and local regulations, university policies and procedures, sponsor guidelines, and terminology relevant to extramural research within a large higher education institution with a teaching hospital.
Significant experience in contributing to and supporting group meetings and internal/external workgroups.
Support team members through transitions in personnel, business processes, procedures, and policies, while actively seeking opportunities to foster positive outcomes.
(Required)
Strong computer proficiency and demonstrated ability to utilize various software applications that support campus administrative processes, including the latest version of Microsoft Suite and electronic research administration systems.
Proven interpersonal skills to provide effective, helpful, and professional research administration expertise to all levels of faculty, staff, and external sponsor entities.
Exhibit the ability to serve as a positive role model, showcasing enthusiasm, constructive problem-solving, commitment, and loyalty to the profession and the organization.
Advanced written and verbal communication skills to create and deliver documents and communications that clearly articulate complex concepts and procedures to individuals with varying levels of understanding.
Advanced problem-solving abilities to identify procedural issues and business process challenges, isolate root causes, and propose viable solutions.
Independently prioritize tasks and determine when to escalate issues to senior leadership. Effectively manage and prioritize a diverse portfolio of proposals and awards using worklist reports to meet fixed sponsored deadlines. (Required)
As a technical leader with advanced training capabilities, effectively provide ongoing training and guidance in research administration concepts to junior staff, fostering the development of advanced skills and assisting team members in navigating processes, procedures, and policies to meet operational standards.
Advanced skills and demonstrated experience in independently negotiating complex sponsor project agreements, with a clear understanding of the implications of acceptance or denial.
Identify key issues and propose alternative language that is acceptable to all parties; analyze terms and conditions and assess risks while safeguarding the University’s high-priority interests.
Education, Licenses, Certifications, & Professional Affiliations:
A Bachelor's Degree is preferred, along with generally 12 or more years of experience in research administration or a related field, possessing equivalent transferable skills and knowledge.
Special Conditions of Employment:
Background Check:
Continued employment is contingent upon the successful completion of a background investigation.
Live Scan Background Check:
A Live Scan background check must be completed prior to the commencement of employment.
Complete Position Description:
(url removed)
-
Senior Research Administration Officer
2 weeks ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeApplication Instructions:*Primary Focus: State / Local Agreements*Submission of a cover letter and resume is required for consideration.Department Overview:The Office of Contract and Grant Administration (OCGA) operates under the Office of Research Administration (ORA), which is the central department responsible for overseeing research administration and...
-
Senior Research Administration Specialist
2 weeks ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeApplication Instructions:Applicants are required to submit both a cover letter and a resume.Department Overview:The Office of Contract and Grant Administration (OCGA) operates under the Office of Research Administration (ORA) and plays a crucial role in managing the substantial research portfolio at UCLA, which amounts to $1 billion annually. With the...
-
Research Administration Associate
2 weeks ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeApplication Instructions:*Candidates must submit a cover letter and resume for consideration.Department Overview:The Office of Contract and Grant Administration (OCGA) operates under the Office of Research Administration (ORA) and plays a crucial role in managing the substantial research portfolio at UCLA, which amounts to $1 billion annually. With the...
-
Los Angeles, United States Cedars-Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Senior Research Grant Administrator
2 weeks ago
Los Angeles, California, United States Cedars-Sinai Full timeJob OverviewThe Senior Research Grant Administrator (RGA) operates under minimal supervision, collaborating closely with the Department Manager and/or Principal Investigator (PI) to oversee and manage all aspects of pre- and post-award grant administration within the unit. This role acts as a vital link between various departments, research teams, Sponsored...
-
Senior Research Grant Administrator
2 weeks ago
Los Angeles, California, United States Cedars-Sinai Full timePosition Overview:Under general supervision, the Senior Research Grant Administrator collaborates with the Department Manager and/or Principal Investigator (PI) to oversee and facilitate all aspects of pre- and post-award grant management processes within the unit.Key Responsibilities:Acts as a vital link between various departments, research teams,...
-
Senior Administrative Coordinator
2 weeks ago
California, United States SF Research Institute Full timeIMMEDIATE HIRING OPPORTUNITYSF Research Institute is seeking a Senior Administrative Coordinator to support the CEO. The successful candidate will engage in a variety of tasks essential to the organization's operations. Responsibilities include managing phone communications and scheduling appointments. Furthermore, this individual will compile and organize...
-
Senior Research Grant Administrator
2 weeks ago
Los Angeles, California, United States Cedars-Sinai Full timePosition Overview:As a Senior Research Grant Administrator, you will play a pivotal role in managing the comprehensive grant administration processes within our esteemed institution. Collaborating closely with the Department Manager and Principal Investigators, you will oversee both pre-award and post-award activities, ensuring seamless operations and...
-
Administrative Assistant
5 days ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeAbout the PositionThis administrative role will provide support to a research unit at the California Center for Population Research (CCPR) at UCLA. The successful candidate will have the opportunity to work with a team of experienced administrative officers and gain exposure to graduate programs and research operations.Key ResponsibilitiesProvide...
-
Senior Research Administrator
4 weeks ago
Los Angeles, CA - University Park Campus, United States Dworak-Peck School of Social Work Full timeThe mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and address pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. Innovative and impactful research...
-
Senior Research Grant Administrator
2 weeks ago
Los Angeles, California, United States Cedars-Sinai Full timePosition OverviewThe Research Grant Specialist III operates under general supervision, collaborating closely with the Department Manager and/or Principal Investigator (PI) to oversee and manage all aspects of pre- and post-award grant administration within the unit. This role serves as a vital link between various departments, research teams, Sponsored...
-
Research Administrative Coordinator
6 days ago
Los Angeles, California, United States UCLA Health Full timeAbout the RoleUnder the general direction of the Department Chair, Chief Administrative Office (CAO), Chief Financial Officer (CFO), and other Department leaders, the Grant Prep & CDI Admin will bear primary responsibility for coordinating and managing research administrative activities in the Pediatric Department.Key ResponsibilitiesCollaborate with...
-
Research Administration Specialist 3
2 weeks ago
Los Angeles, California, United States The Regents of the University of California on behalf of their Los Angeles Campus Full timeApplication Instructions:To be considered for this position, please submit your Cover Letter and Resume.Department Overview:The Office of Extramural Fund Management (EFM) operates under the Office of Research Administration (ORA) and plays a crucial role in supporting the research initiatives at UCLA. This office provides essential leadership, professional...
-
Research Administration Specialist
3 days ago
Los Angeles, California, United States CEDARS-SINAI Full timePosition OverviewThe Smidt Heart Institute exemplifies Cedars-Sinai's unwavering commitment to cardiovascular health and pioneering research, providing patients with unparalleled care. Each year, countless individuals place their trust in the Smidt Heart Institute at Cedars-Sinai. Our team of cardiologists, cardiac surgeons, and specialized healthcare...
-
Research Administrative Specialist
3 days ago
Los Angeles, California, United States CEDARS-SINAI Full timePosition OverviewThe Smidt Heart Institute exemplifies Cedars-Sinai's unwavering commitment to cardiovascular health and pioneering research, providing patients with unparalleled care. Each year, countless individuals place their trust in the Smidt Heart Institute at Cedars-Sinai. Our team of cardiologists, cardiac surgeons, and specialized healthcare...
-
Research Administrative Specialist
3 days ago
Los Angeles, California, United States CEDARS-SINAI Full timePosition OverviewThe Smidt Heart Institute exemplifies Cedars-Sinai's unwavering commitment to cardiovascular health and pioneering research, providing patients with unparalleled care. Each year, countless individuals place their trust in the Smidt Heart Institute at Cedars-Sinai. Our team of cardiologists, cardiac surgeons, and specialized healthcare...
-
Research Administration Specialist
3 days ago
Los Angeles, California, United States CEDARS-SINAI Full timePosition OverviewThe Smidt Heart Institute exemplifies Cedars-Sinai's unwavering commitment to cardiovascular health and pioneering research, providing patients with unparalleled care. Each year, countless individuals place their trust in the Smidt Heart Institute at Cedars-Sinai. Our team of cardiologists, cardiac surgeons, and specialized healthcare...
-
Research Administrative Specialist
3 days ago
Los Angeles, California, United States CEDARS-SINAI Full timePosition OverviewThe Smidt Heart Institute exemplifies Cedars-Sinai's unwavering commitment to cardiovascular health and pioneering research, providing patients with unparalleled care. Each year, countless individuals place their trust in the Smidt Heart Institute at Cedars-Sinai. Our team of cardiologists, cardiac surgeons, and specialized healthcare...
-
Research Administration Specialist
4 days ago
Los Angeles, California, United States CEDARS-SINAI Full timePosition OverviewThe Smidt Heart Institute exemplifies Cedars-Sinai's unwavering commitment to cardiovascular health and pioneering research, providing patients with unparalleled care. Each year, countless individuals place their trust in the Smidt Heart Institute at Cedars-Sinai. Our team of cardiologists, cardiac surgeons, and specialized healthcare...
-
Research Project Coordinator
2 weeks ago
Los Angeles, California, United States Vital Research Full timePosition OverviewSalary: $25-$28/hr. DOEAre you passionate about engaging with diverse communities and tackling complex challenges? Vital Research is in search of a Research Project Coordinator to join our Aging & Disabilities team. This role is pivotal in managing large-scale research initiatives aimed at enhancing the quality of life for individuals with...
