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Research Administration Specialist 3
2 months ago
Application Instructions:
To be considered for this position, please submit your Cover Letter and Resume.
Department Overview:
The Office of Extramural Fund Management (EFM) operates under the Office of Research Administration (ORA) and plays a crucial role in supporting the research initiatives at UCLA. This office provides essential leadership, professional guidance, and administrative support to faculty, departmental administrators, and students.
Role Overview:
In this role, you will work closely with the Extramural Fund Management Manager to uphold the financial stewardship of sponsored funds.
Your responsibilities will include analyzing and reviewing expenditures, identifying compliance policy breaches, communicating issues to campus department personnel, facilitating the resolution of outstanding matters, and preparing intricate financial reports and invoices in accordance with university, sponsor, and federal regulations.
You will also serve as a backup to the manager during their absence and will possess the authority to approve invoices and financial reports. Additionally, you will be responsible for training team members and ensuring that the necessary system accesses are granted.It is essential to review and validate the establishment of contracts and grants within the award management and financial systems of the university, stay updated on evolving regulatory requirements from various agencies, and provide guidance to the campus research community regarding the financial management of contracts and grants.
Compensation & Benefits:
*The University of California, Los Angeles offers a comprehensive pay range. Actual salary offers will take into account various factors, including budget constraints, prior experience, skills, knowledge, abilities, education, licensure, certifications, and other business considerations. Salary offers at the higher end of the range are uncommon. Visit our website to explore benefits that commence on the first day of employment and to calculate the total compensation value including benefits.
Required Qualifications:
A solid understanding of research administration guidelines from both Federal and non-Federal sponsors that support research and educational activities, ideally within a university context.
(Required)
In-depth knowledge of compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, biosafety, etc.
Proven ability to manage a substantial volume of transactions. (Required)
Capability to conduct complex financial analyses and generate customized reports. (Required)
Demonstrated proficiency in utilizing spreadsheet and database software for financial analysis, fiscal management, and financial reporting. (Required)
Ability to exercise independent judgment; possess strong organizational and communication skills; and maintain a customer service orientation across diverse subject areas.
Current knowledge of compliance regulations in all areas of research administration. (Required)
Demonstrated understanding of generally accepted accounting, fiscal, and reporting principles. (Required)
Knowledge of effective grant funding processes, procedures, and techniques. (Required)
Strong writing abilities in various styles to create persuasive content for diverse audiences while ensuring compliance with funding sponsor guidelines.
Education and Experience:
A Bachelor's Degree or equivalent education and experience, along with four to six years of experience in accounting or administrative analysis.
Employment Conditions:
Background Verification:
Continued employment is contingent upon the successful completion of a background investigation.
Live Scan Background Verification:
A Live Scan background check must be completed prior to the commencement of employment.
Complete Job Description:
(url removed)
